HR Assistant

Manimalex Nextgen, Inc.; Antipolo; On-site; PHP 180,000 - 280,000; Full time

Job summary

Manimalex Nextgen, Inc. in Antipolo invites a hands-on HR Administrator to support recruitment, employee records, attendance, payroll, and benefits.

You will post vacancies, screen applications, schedule interviews, handle onboarding, and maintain confidential HR files while ensuring policy compliance.

This role collaborates with operations and drivers, ensuring accurate documentation, timely payroll data, and responsive HR support across the organization.

Responsibilities

• Assist with posting job vacancies and sourcing candidates for warehouse, delivery, driver, and office positions.
• Screen applications and coordinate initial interviews.
• Schedule interviews and communicate with applicants regarding recruitment requirements.
• Prepare recruitment documents and maintain candidate records.
• Coordinate pre-employment requirements, background checks, and medical examinations where applicable.
• Assist with onboarding and orientation of newly hired employees.
• Maintain accurate and up-to-date employee records and HR databases.
• Prepare employment-related documents, forms, certificates, and HR correspondence.
• Ensure proper filing and confidentiality of employee information.
• Assist employees with routine HR inquiries and requests.
• Monitor expiration and submission of required employee documents, licenses, and certifications.
• Monitor employee attendance, schedules, tardiness, absences, leaves, and overtime.
• Review timekeeping records and coordinate discrepancies with employees and supervisors.
• Prepare attendance reports for payroll processing.
• Coordinate with operations supervisors regarding manpower schedules and attendance concerns.
• Assist in gathering and validating payroll-related information.
• Coordinate overtime, leave, allowances, deductions, and attendance records with the payroll team.
• Assist employees with basic inquiries regarding compensation and benefits.
• Support the processing and documentation of statutory and company benefits.
• Assist HR management in addressing employee concerns and requests.
• Help coordinate employee disciplinary documentation and administrative investigations when required.
• Maintain proper documentation of employee incidents and HR actions.
• Support employee engagement activities and company events.
• Coordinate with warehouse, fleet, dispatch, and operations teams regarding manpower requirements.
• Assist in monitoring staffing levels and recruitment needs.
• Support HR activities for drivers, riders, warehouse staff, dispatch personnel, and other operational employees.
• Help ensure employees comply with company policies and required employment documentation.
• Assist in maintaining compliance with company HR policies and applicable labor requirements.
• Prepare regular HR reports and manpower summaries.
• Assist during internal audits and HR inspections.
• Perform other HR-related administrative duties assigned by the HR Supervisor or HR Manager.

Job description

Recruitment and Hiring

• Assist with posting job vacancies and sourcing candidates for warehouse, delivery, driver, and office positions.

• Screen applications and coordinate initial interviews.

• Schedule interviews and communicate with applicants regarding recruitment requirements.

• Prepare recruitment documents and maintain candidate records.

• Coordinate pre-employment requirements, background checks, and medical examinations where applicable.

• Assist with onboarding and orientation of newly hired employees.

Employee Records and HR Administration

• Maintain accurate and up-to-date employee 201 files and HR databases.

• Prepare employment-related documents, forms, certificates, and HR correspondence.

• Ensure proper filing and confidentiality of employee information.

• Assist employees with routine HR inquiries and requests.

• Monitor expiration and submission of required employee documents, licenses, and certifications.

Attendance and Timekeeping

• Monitor employee attendance, schedules, tardiness, absences, leaves, and overtime.

• Review timekeeping records and coordinate discrepancies with employees and supervisors.

• Prepare attendance reports for payroll processing.

• Coordinate with operations supervisors regarding manpower schedules and attendance concerns.

Payroll and Benefits Support

• Assist in gathering and validating payroll-related information.

• Coordinate overtime, leave, allowances, deductions, and attendance records with the payroll team.

• Assist employees with basic inquiries regarding compensation and benefits.

• Support the processing and documentation of statutory and company benefits.

Employee Relations

• Assist HR management in addressing employee concerns and requests.

• Help coordinate employee disciplinary documentation and administrative investigations when required.

• Maintain proper documentation of employee incidents and HR actions.

• Support employee engagement activities and company events.

Logistics Operations Support

• Coordinate with warehouse, fleet, dispatch, and operations teams regarding manpower requirements.

• Assist in monitoring staffing levels and recruitment needs.

• Support HR activities for drivers, riders, warehouse staff, dispatch personnel, and other operational employees.

• Help ensure employees comply with company policies and required employment documentation.

Compliance and General HR Support

• Assist in maintaining compliance with company HR policies and applicable labor requirements.

• Prepare regular HR reports and manpower summaries.

• Assist during internal audits and HR inspections.

• Perform other HR-related administrative duties assigned by the HR Supervisor or HR Manager.