HR Specialist/Assistant

FPD Asia Property Services, Inc.; Makati; On-site; PHP 279,000 - 502,000; Full time

Job summary

FPD Asia Property Services, Inc. in Makati City is seeking an HR generalist to support vendor billings, employee relations, and HR administration functions within the corporate office.

The role involves verifying vendor invoices and SOAs, assisting with overtime billing, maintaining personnel records, and generating HR data reports, with additional duties as assigned.

Responsibilities

• Checks and reviews vendors’ billings and SOAs to ensure accurate and timely payments.
• Provides support in the preparation of overtime billing.
• Prepares Billing Advice and ensures CAD data is complete and accurate.
• Provides logistic support for corporate events hosted by the HR department, including cascading announcements and coordinating with participants.
• Coordinates with food, speakers, materials, and finance requirements for events.
• Maintains orderly personnel records for easy retrieval.
• Supports generation, reporting, and analysis of HR data and information.
• Performs other related duties from time to time.

Job description

Vendor Billings

• Checks/reviews vendors’ billings/SOAs and ensures accurate and timely payment
• Provides support in the preparation of Overtime Billing
• Handles preparation of Billing Advice, ensuring that data provided to CAD are complete and accurate

Employee Relations

• Provides logistic assistance to corporate events hosted by the department related to training, company anniversary, outing, including cascading announcement, outsourcing of food, speaker, preparing materials, coordinating with the participants, and handling finance requirements
• Supports the HRMD Manager in the thrust to do guidance and counseling for employees who are affected by problems (work-related or otherwise) so as to enlighten and aid them in their goal to find solutions to these problems

HR Administration and Documentation

• Maintains orderliness of personnel records for easy retrieval of files
• Provides support in the areas of generation, reporting, and analysis of HR data and information

Other Function

• Performs other related duties from time to time