HR Specialist - Recruitment

Private Advertiser; Philippines; On-site; PHP 360,000 - 520,000; Full time

Job summary

Private Advertiser is seeking an HR Specialist – Recruitment to support the company’s hiring activities and HR administration in the Philippines.

The role involves posting vacancies across major platforms, screening applicants, coordinating with agencies and the HR Business Partner, and maintaining confidential personnel records. Strong organizational skills and discretion are essential.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration or related field.
• Experience in recruitment and HR administration.
• Knowledge of recruitment platforms such as Facebook, JobStreet, Indeed, and LinkedIn.
• Strong organizational and coordination skills.
• Detail-oriented with accurate records and documentation.
• Good communication and interpersonal abilities.
• Able to handle confidential employee information with discretion.
• Proficient in Microsoft Office, particularly Excel and Word.

Responsibilities

• Post job vacancies on Facebook, Indeed, JobStreet, LinkedIn and other channels.
• Source and screen applicants from online platforms and HRD email.
• Schedule interviews and complete application forms.
• Discuss and provide pre-employment documents to qualified applicants.
• Prepare onboarding forms and 201 files for new hires.
• Maintain employees' 201 files with confidentiality.
• Coordinate approved manpower requirements with agency partners.
• Coordinate agency requirements and deployments with the HR Business Partner (HRBP).
• Oversee day-to-day activities and work assignments of one utilities staff.
• Process weekly gas purchase orders and related admin tasks.

Skills

Coordination

Attention to detail

Organizational skills

Communication

Discretion

Microsoft Excel

Microsoft Word

Multi-tasking

Education

Bachelor's degree in Human Resources, Psychology, Business Administration

Tools

Microsoft Office

Excel

Word

Job description

We are looking for an HR Specialist – Recruitment who will be responsible for supporting the company’s recruitment activities, agency coordination, and various HR administrative functions. The role requires strong coordination, organization, attention to detail, and the ability to manage multiple tasks across different departments.

Key Responsibilities

Recruitment

• Post job vacancies through Facebook, Indeed, JobStreet, LinkedIn, and other appropriate recruitment channels.
• Source and screen applicants from online job platforms, social media, LinkedIn, and applications received through the HRD email account.
• Schedule applicants for initial interviews, examinations, and completion of application forms.
• Discuss and provide qualified applicants with the required pre-employment documents.
• Prepare onboarding forms and documents for newly hired employees and ensure completeness of submitted pre-employment requirements.
• Prepare orientation handouts
• Prepare 201 files and company IDs for newly hired probationary employees.
• Maintain, organize, and update employees’ 201 files and ensure proper filing and confidentiality of personnel records.

Agency Management

• Coordinate approved manpower requirements with accredited agency partners.
• Check and ensure the completeness and validity of agency requirements prior to deployment.
• Maintain and regularly update agency attendance monitoring records.
• Coordinate employee endorsements and deployment schedules with the HR Business Partner (HRBP) at the plant.
• Monitor and follow up on agency manpower requirements and deployment status.

Administrative Functions

• Maintain, monitor, order, and issue office supplies required by different departments company-wide.
• Ensure the accuracy of office supply records by reconciling system records with actual physical inventory.
• Conduct quarterly physical inventory counts of office supplies and coordinate with the Audit Department for audit assistance and inventory reports.
• Oversee and coordinate the day-to-day activities and work assignments of one utility staff.
• Process weekly gas purchase orders and coordinate related requirements with concerned departments.
• Perform other HR and administrative duties as may be assigned by management.

Qualifications

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or a related field.
• With relevant experience in recruitment and HR administration.
• Knowledge of recruitment platforms such as Facebook, JobStreet, Indeed, and LinkedIn.
• Strong organizational and coordination skills.
• Detail-oriented and able to maintain accurate records and documentation.
• Good communication and interpersonal skills.
• Able to handle confidential employee information with discretion.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Able to manage multiple priorities and work with minimal supervision.