HR Coordinator

Odfjell; Manila; On-site; PHP 420,000 - 600,000; Full time

Job summary

ODFJELL MANAGEMENT PHILIPPINES, INC. is looking for an HR Coordinator to join the Human Resources/Administration team. You will manage payroll, government compliance, employee records, and admin services while ensuring high quality standards and ethical conduct.

You will collaborate with colleagues, support internal customers, and uphold company policies, local laws, and safety requirements. The role requires attention to detail and the ability to multitask in a fast-paced environment.

Qualifications

• Bachelor's degree required in psychology, HR or management with HR specialization.
• Minimum of two years' experience in Human Resources.
• Knowledge of labor regulations.
• Proficiency in HR systems and databases.
• Payroll experience in a fast-paced environment is required.
• Proficiency in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Ensures adherence to salary and benefits policies and accuracy of monthly payroll.
• Prepares and maintains government compliance reports and processes.
• Assists in government audits focusing on labor standards and occupational health and safety standards.
• Maintains employee records according to policy and legal requirements.
• Initiates health and safety activities in coordination with Safety Officers.
• Manages office/building maintenance activities for Manila office.
• Implements employee well-being activities and prepares reports.
• Ensures compliance with company policies and local laws.
• Acts as point of contact for employee queries.
• Arranges employee travel, visa documents, insurance, flights and hotels.
• Supports Manila office visitors with logistics.
• Supervises outsourced personnel at Manila office.
• Monitors driver requests for transportation and vehicle maintenance.
• Prepares payment requests for HR department (e.g., Basware encoding, RFP processing).
• Prepares reports, presentations and documents as requested.
• Performs other tasks as assigned by superior.

Skills

Payroll processing

HR systems

Microsoft Excel

Communication

Multitasking

Teamwork

Education

Bachelor's degree in psychology, Human Resources or Management with an HR specialization

Tools

MS Word

MS Excel

MS PowerPoint

Job description

We are looking for an HR Coordinator to join our Human Resources/Administration team. The duties of this job require a high degree of specialized expertise and skill in maintaining established standards of quality and accuracy. Drive, determination and a self-disciplined approach to achieving results that meet these established criteria are necessary for a successful job performance.

The position is expected to cooperate, support colleagues professionally, and contribute to the organization. He/she shall hold high ethical standards, act like a role model, and lead by example. The successful candidate must possess a business-minded disposition and must be service-oriented regarding external and internal customers, while focusing on the team.

AREAS OF RESPONSIBILITY:

The position supports the Human Resources Administration department in all personnel management areas including compensation and benefits administration, government compliance, employee engagement, and general administrative services.

TASKS:

The HR Coordinator position ---

• Ensures adherence to applicable laws and company regulations with regard to salary and benefits policies, and the accuracy of the monthly payroll process
• Prepares and maintains government compliance reports and processes
• Assists in government audits focusing on general labor standards and occupational health and safety standards.
• Maintains and ensures complete and updated employee records according to policy and legal requirements (medical results, contracts, disciplinary and salary records, etc.)
• Initiates and assists employees pertaining to health and safety activities in coordination with Safety Officers
• Serves as overall responsible for all office/building maintenance activities (e.g. repair, coordination, etc)
• Implements employee well-being activities and prepares relevant reports
• Ensures all employees comply with all company policies and local laws and regulations
• Acts as point of contact for all employee queries
• Handles employee travel arrangements, from preparing visa documentary requirements to arranging insurance, flights and hotel bookings
• Organizes and performs administrative requirements for Manila office visitors (e.g., hotel, transportation, and other assistance related to their visit)
• Supervises outsourced personnel assigned to the Manila office
• Monitors and supervises driver requests for employee and visitor transportation and company vehicle maintenance and repairs
• Prepares payment requests related to matters for the HR department (e.g., Basware encoding, processing of RFP)
• Prepares reports, presentation materials, and other documents, as requested
• Performs other relevant tasks as may be assigned by superior

QUALIFICATIONS:

• Bachelors degree in psychology, Human Resources or Management with an HR specialization
• Minimum of two (2) years experience in Human Resources
• Knowledge of labor regulations
• Demonstrated proficiency in HR systems and other databases
• Proven experience in a payroll position in a fast-paced environment required
• Proficiency in using Microsoft tools including MS Word, Excel, PowerPoint
• Effective communicator (spoken and written) at all levels
• Strong ethics and reliability
• Works well under pressure, takes ownership of work and ensures exceptional follow-through
• Able to multitask and work independently as well as part of a team

ODFJELL MANAGEMENT PHILIPPINES, INC.