HR Associate (Timekeeper)

Keywords Studios Manila; Pasig; On-site; PHP 360,000 - 540,000; Full time

Benefits offered by this job

Great Place to Work

Annual Wellness Subsidy

Birthday Leave

Wellbeing Leave

HMO and Life Insurance

Job summary

Keywords Studios Manila is seeking an HR Associate to manage end-to-end timekeeping and attendance, supporting payroll processing, and ensuring accurate employee records for final pay processing and separations.

The role includes maintaining documentation, supporting auditors, and contributing to People and culture initiatives. A bachelor’s degree in human resources or related field is required, with at least two years of relevant experience and strong Excel skills.

Qualifications

• 2+ years hands-on experience in processing timekeeping or payroll is preferred.
• Bachelor’s degree in human resources or related field.
• Strong numerical skills and high attention to detail.

Responsibilities

• Process end-to-end timekeeping and monitor attendance.
• Ensure accuracy of attendance records for payroll purposes.
• Track and monitor employee leave credits and usage.
• Prepare attendance reports for approval.
• Assist with payroll processing including clearance and final pay for separated employees.
• Support monthly and yearly reporting including annualization and BIR 2316 distribution.
• Gather and maintain employee documentation (contracts, IDs, loan info, bank details).
• Assist auditors with required support documentation.
• Resolve discrepancies in payroll and attendance records.
• Provide timely responses to employee inquiries.
• Participate in People and culture programs and activities.

Skills

Timekeeping

Payroll knowledge

Data confidentiality

Numerical accuracy

Excel

Education

Bachelor's degree in Human Resources or related field

Tools

HRIS

Timekeeping software

Microsoft Excel

Job description

Job Overview

The HR Associate will be responsible for end-to-end timekeeping and attendance management. This role supports payroll processing, including ensuring the accuracy of employee records and documentation, employee clearance, and final pay processing for separated employees, while providing support to employee’s requests/inquiries.

Roles & Responsibilities

• Process end-to-end timekeeping and monitors attendance through the timekeeping system.
• Ensures the accuracy of attendance records for payroll purposes.
• Track and monitor employee leave credits and usage.
• Prepares attendance reports for approval.
• Assists with payroll processing, including clearance and final pay processing for separated employees.
• Support monthly and yearly reporting including annualization and BIR 2316 distribution.
• Gather and maintain complete employee documentation such as contracts, JDs, government ID’s, loan information and bank details.
• Assist auditors by providing required support documentation.
• Resolves discrepancies in payroll, attendance records, employee information or documentation.
• Provide employee support by ensuring a timely response to inquiries.
• Actively participate in People and culture programs, projects, and activities.

• Other responsibilities and duties as defined from time to time.

Requirements

Technical Skills

• Knowledgeable in using HRIS and timekeeping software, proficient in excel and other formulas, Microsoft office etc.

Behavioral Skills

• High attention to detail, strict data confidentiality, and strong numerical skills.

Work Experience

• At least 2 years of hands-on experience in processing timekeeping and a background in payroll or HR general operations is a plus.

Education Requirements

• Bachelor’s degree in human resources or related field.

Benefits

• Great Place to Work certified
• Annual Wellness Subsidy
• Birthday Leave
• Wellbeing Leave
• HMO and Life Insurance