HR Associate (Timekeeper)

Keywords Studios; Pasig; On-site; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Great Place to Work certified

Annual Wellness Subsidy

Birthday Leave

Wellbeing Leave

HMO and Life Insurance

Job summary

Keywords Studios in Manila, Philippines, is seeking an HR Associate to manage end-to-end timekeeping and attendance, support payroll processing, and maintain employee records. The role involves handling leave, clearance, final pay for separated staff, and responding to inquiries with accuracy and confidentiality.

You will use HRIS and timekeeping systems, Excel, and MS Office, work with People and Culture on programs, and contribute to monthly and yearly reporting.

Qualifications

• Bachelor's degree in human resources or related field.
• At least 2 years hands-on experience in processing timekeeping.
• Background in payroll or HR general operations is a plus.

Responsibilities

• Process end-to-end timekeeping and monitor attendance through the timekeeping system.
• Ensure accuracy of attendance records for payroll purposes.
• Track and monitor employee leave credits and usage.
• Prepare attendance reports for approval.
• Assist with payroll processing, including clearance and final pay processing for separated employees.
• Support monthly and yearly reporting including annualization and BIR 2316 distribution.
• Gather and maintain complete employee documentation such as contracts, JDs, government IDs, loan information and bank details.
• Assist auditors by providing required support documentation.
• Resolve discrepancies in payroll, attendance records, employee information or documentation.
• Provide employee support by ensuring a timely response to inquiries.
• Actively participate in People and culture programs, projects, and activities.
• Other responsibilities and duties as defined from time to time.

Skills

Timekeeping

HRIS

Excel

Data confidentiality

Numerical skills

Education

Bachelor's degree in Human Resources or related field

Job description

Job Overview

The HR Associate will be responsible for end-to-end timekeeping and attendance management. This role supports payroll processing, including ensuring the accuracy of employee records and documentation, employee clearance, and final pay processing for separated employees, while providing support to employee's requests/inquiries.

Roles & Responsibilities

• Process end-to-end timekeeping and monitors attendance through the timekeeping system.
• Ensures the accuracy of attendance records for payroll purposes.
• Track and monitor employee leave credits and usage.
• Prepares attendance reports for approval.
• Assists with payroll processing, including clearance and final pay processing for separated employees.
• Support monthly and yearly reporting including annualization and BIR 2316 distribution.
• Gather and maintain complete employee documentation such as contracts, JDs, government ID's, loan information and bank details.
• Assist auditors by providing required support documentation.
• Resolves discrepancies in payroll, attendance records, employee information or documentation.
• Provide employee support by ensuring a timely response to inquiries.
• Actively participate in People and culture programs, projects, and activities.
• Other responsibilities and duties as defined from time to time.

Technical Skills

Knowledgeable in using HRIS and timekeeping software, proficient in excel and other formulas, Microsoft office etc.

Behavioral Skills

High attention to detail, strict data confidentiality, and strong numerical skills.

Work Experience

At least 2 years of hands-on experience in processing timekeeping and a background in payroll or HR general operations is a plus.

Education Requirements

Bachelor's degree in human resources or related field.

Benefits

• Great Place to Work certified
• Annual Wellness Subsidy
• Birthday Leave
• Wellbeing Leave
• HMO and Life Insurance