HR ASSOCIATE – ONBOARDING & OFFBOARDING

Asticom Technology Inc; Philippines; On-site; PHP 268,000 - 402,000; Full time

Job summary

Asticom Technology Inc. (ABSI) is seeking an organized HR Associate in the Philippines to manage onboarding, pre-employment compliance, and records.

You will coordinate with new hires and internal departments to ensure timely onboarding and offboarding, while maintaining accurate personnel files and adherence to privacy standards. The role requires 1–2 years in HR/administration, strong MS Office skills, and a basic understanding of Philippine labor law.

Qualifications

• Bachelor's degree in HR, Psychology, Business Administration, or related field.
• 1–2 years administrative or HR experience, preferably onboarding/pre-employment
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook)
• Familiarity with HRIS platforms and 201 file management is a plus
• Knowledge of employment contracts, clearances, and Philippine labor standards

Responsibilities

• Collect, review, and verify pre-employment requirements to clear candidates before start dates.
• Coordinate New Employee Orientation requirements (welcome kits, ID processing, office tours).
• Create and maintain employee profiles in the HRIS and 201 files.
• Ensure employment contracts and data privacy consents are signed and archived.
• Maintain employee records in compliance with policy and Data Privacy Act.
• Coordinate with IT/Finance/Administration for asset clearance.
• Schedule exit interviews and track resignations and separations.
• Prepare clearance forms, certificates, and exit documents.
• Maintain onboarding/offboarding trackers and provide status reports.
• Conduct regular audits of personnel files for accuracy and completeness.

Skills

Onboarding coordination

Pre-employment compliance

Employee records management

HRIS familiarity

Excel

Time management

Confidentiality

Education

Bachelor's degree in HR or related field

Tools

HRIS platforms

Microsoft Office

Job description

About the role

ABSI, an Asticom company, is looking for an organized and detail-oriented HR Associate who will manage employee onboarding, pre-employment compliance, personnel records, and offboarding requirements. The successful candidate will coordinate with new hires, employees, and internal departments to ensure that onboarding and offboarding activities are completed accurately and within established timelines.

Key responsibilities

• Collect, review, and verify mandatory pre-employment requirements to ensure candidates are cleared before their start dates.
• Coordinate New Employee Orientation requirements, including welcome kits, employee ID processing, and office tours.
• Create and maintain employee profiles in the HRIS and physical 201 files.
• Ensure employment contracts, data privacy consent forms, and other employee documents are properly signed and archived.
• Maintain employee records in compliance with company policies and the Data Privacy Act.
• Facilitate employee clearance by coordinating with IT, Finance, and Administration regarding company assets and outstanding accountabilities.
• Schedule exit interviews and maintain an accurate tracker of resigning and separated employees.
• Prepare and route clearance forms, certificates, and other required exit documents.
• Maintain updated onboarding and offboarding trackers and provide timely status reports.
• Conduct regular audits of personnel files to ensure the completeness and accuracy of employee documentation.

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, Behavioral Science, or a related field.
• At least 1-2 years of administrative or human resources experience, preferably in onboarding, pre-employment compliance, employee records, or offboarding.
• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
• Familiarity with HRIS platforms and physical or digital 201 file management is an advantage.
• Basic knowledge of employment contracts, employee clearances, and Philippine labor standards.
• Strong organizational and time-management skills.
• Able to manage multiple employee onboarding and offboarding timelines simultaneously.
• Detail-oriented and committed to the accuracy and completeness of employee records.
• Excellent interpersonal and communication skills.
• Able to handle confidential and sensitive employee information with integrity.