HR Associate In Cubao Quezon City

Job Vacancy Phil; Philippines; On-site; PHP 420,000 - 620,000; Full time

Job summary

Job Vacancy Phil is seeking an HR Records and Data Management professional in the Philippines to maintain employee records, manage HRIS databases, and support payroll processing with minimal disputes. The role covers benefits administration, compliance with labor laws, and handling employee inquiries.

You will also assist in performance management, employee relations, and offboarding processes. Qualifications include a BS Psychology or related degree, solid HR experience, and proficiency with MS

Qualifications

• Graduate of BS Psychology, Human Resource Management, or a related field.
• With relevant experience in Human Resources functions.
• Proficient in MS Excel, MS Word, MS PowerPoint, MS Outlook, Microsoft Teams, HRIS, and other HR tools.
• Strong organizational and multitasking abilities.
• Excellent communication, interpersonal, and stakeholder management skills.
• High attention to detail and ability to handle confidential information.
• Knowledgeable in labor laws, compensation, and benefits administration.
• Certified HR Associate is an advantage but not required.
• Proactive, results-driven, data-driven, and people-oriented.

Responsibilities

• Maintain, update, and safeguard employee records, ensuring accuracy, integrity, and confidentiality.
• Manage data entry and upkeep of the HRIS and related databases.
• Support the administration of employee benefits programs, including health insurance and government-manded benefits.
• Address and resolve employee inquiries related to compensation and benefits.
• Ensure timely and accurate processing of payroll with minimal disputes and adjustments.
• Process Certificates of Employment (COE) with specified purposes.
• Handle statutory benefit requests such as SSS loans, Pag-IBIG loans, maternity, and sickness benefits.
• Process employee movements, contract renewals, and end-of-contract documentation.
• Serve as a key point of contact for employee concerns and HR-related matters.
• Facilitate employee exit processes, including clearance, exit interviews, and offboarding transactions.
• Support resolution of employee issues and workplace conflicts, escalating cases to senior HR personnel when necessary.
• Manage due process procedures, including issuance of Notices to Explain and scheduling of hearings.
• Maintain records of employee infractions and ensure proper implementation of disciplinary actions.
• Ensure timely submission and completion of performance appraisals for assigned projects.
• Assist in performance management activities, including goal setting and feedback sessions.
• Monitor project timelines for completion or renewal and prepare required documentation.
• Ensure adherence to local labor laws, regulations, and company policies.
• Support HR audits and contribute to maintaining a strong culture of compliance.
• Assist in internal HR communications, including dissemination of policies and updates.
• Provide general administrative and clerical support to the HR department.
• Prepare HR reports, documents, presentations, and other required materials.
• Stay updated on HR best practices, labor regulations, and industry trends.
• Identify and recommend process improvements within HR functions.

Skills

MS Excel

MS Word

MS PowerPoint

MS Outlook

MS Teams

HRIS

data management

organization

stakeholder management

attention to detail

confidentiality

Education

BS Psychology

Human Resource Management

Tools

HRIS

Job description

Job Description

Employee Records and Data Management

Maintain, update, and safeguard employee records, ensuring accuracy, integrity, and confidentiality at all times.

Manage data entry and upkeep of the Human Resources Information System (HRIS) and related databases.

Compensation and Benefits Administration

Support the administration of employee benefits programs, including health insurance, government-mandated benefits (SSS, Pag-IBIG, PhilHealth), employee loans, and other company perks.

Address and resolve employee inquiries related to compensation and benefits.

Ensure timely and accurate processing of payroll with minimal disputes and adjustments.

Process Certificates of Employment (COE) with specified purposes.

Handle statutory benefit requests such as SSS loans, Pag-IBIG loans, maternity, and sickness benefits.

Process employee movements, contract renewals, and end-of-contract (EOC) documentation.

Employee Relations

Serve as a key point of contact for employee concerns and HR-related matters.

Facilitate employee exit processes, including clearance, exit interviews, and offboarding transactions.

Support resolution of employee issues and workplace conflicts, escalating cases to senior HR personnel when necessary.

Manage due process procedures, including issuance of Notices to Explain (NTE), decision notices, and scheduling of administrative hearings.

Maintain records of employee infractions and ensure proper implementation of disciplinary actions.

Performance Management

Ensure timely submission and completion of performance appraisals for assigned projects and support project renewal processes.

Assist in the implementation of performance management activities, including goal setting, performance reviews, and feedback sessions.

Monitor project timelines for completion or renewal and ensure timely preparation of required documentation.

Compliance

Ensure adherence to local labor laws, regulations, and company policies.

Support HR audits and contribute to maintaining a strong culture of compliance within the organization.

HR Communication and Administrative Support

Assist in internal HR communications, including dissemination of policies, announcements, and updates.

Provide general administrative and clerical support to the HR department.

Prepare HR Reports, Documents, Presentations, And Other Required Materials.

Other Responsibilities

Stay updated on HR best practices, labor regulations, and industry trends.

Identify and recommend process improvements within HR functions

Perform other tasks that may be assigned from time to time.

Qualifications

• Graduate of BS Psychology, Human Resource Management, or a related field.
• With relevant experience in Human Resources functions.
• Proficient in MS Excel, MS Word, MS PowerPoint, MS Outlook, Microsoft Teams, HRIS, and other HR tools.
• Strong organizational and multitasking abilities.
• Excellent communication, interpersonal, and stakeholder management skills.
• High attention to detail and ability to handle confidential information.
• Knowledgeable in labor laws, compensation, and benefits administration.
• Certified HR Associate is an advantage but not required.
• Proactive, results-driven, data-driven, and people-oriented.