HR Associate in Cubao Quezon City

Job Vacancy Phil; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

Job Vacancy Phil is seeking an HR Associate for its Cubao Quezon City office. This on-site position requires 1–3 years of HR experience and a Bachelor's degree in a related field, such as BS Psychology or HR Management.

You will manage employee records in the HRIS, administer compensation and benefits, handle payroll, inquiries, performance management, and employee relations while ensuring compliance with local labor laws and company policies.

Qualifications

• Graduate of BS Psychology, Human Resource Management, or a related field.
• With relevant experience in Human Resources functions.
• Proficient in MS Excel, MS Word, MS PowerPoint, MS Outlook, Microsoft Teams, HRIS, and other HR tools.
• Strong organizational and multitasking abilities.
• Excellent communication, interpersonal, and stakeholder management skills.
• High attention to detail and ability to handle confidential information.
• Knowledgeable in labor laws, compensation, and benefits administration.
• Certified HR Associate is an advantage but not required.
• Proactive, results-driven, data-driven, and people-oriented.

Responsibilities

• Employee Records and Data Management in HRIS and related databases.
• Compensation and Benefits Administration including payroll processing and COE.
• Employee Relations including exits, disciplinary actions, and conflicts.
• Performance Management including goal setting and appraisals.
• Compliance with local labor laws and company policies.
• HR communications and administrative support.
• Identify process improvements and stay updated on HR trends.

Skills

Organizational skills

Communication skills

Confidentiality

Proactive

Data-driven

People-oriented

Stakeholder management

Attention to detail

Education

BS Psychology

HR Management

Tools

MS Excel

MS Word

MS PowerPoint

MS Outlook

Microsoft Teams

HRIS

Job description

On-site - Quezon City 1-3 Yrs Exp Bachelor Full-time

Job Description

HR Associate in Cubao Quezon City

JOB DESCRIPTION

1. Employee Records and Data Management

Maintain, update, and safeguard employee records, ensuring accuracy, integrity, and confidentiality at all times.

Manage data entry and upkeep of the Human Resources Information System (HRIS) and related databases.

2. Compensation and Benefits Administration

Support the administration of employee benefits programs, including health insurance, government-mandated benefits (SSS, Pag-IBIG, PhilHealth), employee loans, and other company perks.

Address and resolve employee inquiries related to compensation and benefits.

Ensure timely and accurate processing of payroll with minimal disputes and adjustments.

Process Certificates of Employment (COE) with specified purposes.

Handle statutory benefit requests such as SSS loans, Pag-IBIG loans, maternity, and sickness benefits.

Process employee movements, contract renewals, and end-of-contract (EOC) documentation.

3. Employee Relations

Serve as a key point of contact for employee concerns and HR-related matters.

Facilitate employee exit processes, including clearance, exit interviews, and offboarding transactions.

Support resolution of employee issues and workplace conflicts, escalating cases to senior HR personnel when necessary.

Manage due process procedures, including issuance of Notices to Explain (NTE), decision notices, and scheduling of administrative hearings.

Maintain records of employee infractions and ensure proper implementation of disciplinary actions.

4. Performance Management

Ensure timely submission and completion of performance appraisals for assigned projects and support project renewal processes.

Assist in the implementation of performance management activities, including goal setting, performance reviews, and feedback sessions.

Monitor project timelines for completion or renewal and ensure timely preparation of required documentation.

5. Compliance

Ensure adherence to local labor laws, regulations, and company policies.

Support HR audits and contribute to maintaining a strong culture of compliance within the organization.

6. HR Communication and Administrative Support

Assist in internal HR communications, including dissemination of policies, announcements, and updates.

Provide general administrative and clerical support to the HR department.

Prepare HR reports, documents, presentations, and other required materials.

7. Other Responsibilities

Stay updated on HR best practices, labor regulations, and industry trends.

Identify and recommend process improvements within HR functions

Perform other tasks that may be assigned from time to time.

QUALIFICATIONS

• Graduate of BS Psychology, Human Resource Management, or a related field.
• With relevant experience in Human Resources functions.
• Proficient in MS Excel, MS Word, MS PowerPoint, MS Outlook, Microsoft Teams, HRIS, and other HR tools.
• Strong organizational and multitasking abilities.
• Excellent communication, interpersonal, and stakeholder management skills.
• High attention to detail and ability to handle confidential information.
• Knowledgeable in labor laws, compensation, and benefits administration.
• Certified HR Associate is an advantage but not required.
• Proactive, results-driven, data-driven, and people-oriented.