HR Associate

Certified Calm; San Juan; On-site; PHP 335,000 - 469,000; Full time

Job summary

Upward Ideas Apparel Corporation (Certified Calm) is seeking an HR Associate to support recruitment, payroll, records, and policy compliance in our Manila office.

You will coordinate attendance, leave, onboarding and offboarding, and liaise with government agencies to ensure legal compliance. The role offers growth in a dynamic fashion and lifestyle company.

Qualifications

• Experience coordinating talent recruitment from assessment to onboarding and off-boarding (≤140 chars).
• Experience handling payroll and timekeeping administration processes (≤140 chars).
• Experience handling and coordinating employee records (201 files) and HR documentation with confidentiality (≤140 chars).
• Familiarity with labor laws and HR compliance requirements in the Philippines (≤140 chars).

Responsibilities

• Prepare and update HR reports, trackers, and employee databases.
• Manage employee attendance, leave monitoring, timekeeping, and payroll coordination.
• Coordinate with employees, supervisors, and department heads regarding HR requirements and documentation.
• Ensure proper implementation of company policies and due process procedures.
• Assist in onboarding and offboarding of employees and related documentation.
• Coordinate with government agencies (DOLE and NLRC) for compliance.
• Provide HR administrative support and perform other duties as assigned.

Skills

Recruitment coordination

Payroll administration

HR records management

Policy compliance

Communication skills

Organizational skills

Education

Bachelor's degree in HR / Business Administration

Job description

About the role

The HR Associate plays a key role in supporting the Human Resources department in various functions such as recruitment, employee relations, performance management, training, and legal compliance. They assist in maintaining HR records, coordinating HR processes, and ensuring smooth operations within the HR department.

Key responsibilities

• Prepare and update HR reports, trackers, and employee databases
• Manage employee attendance, leave monitoring, timekeeping, and payroll coordination
• Coordinate with employees, supervisors, and department heads regarding HR requirements and documentation
• Ensure proper implementation of company policies and due process procedures
• Assist in preparing HR-related documents such as employment certificates, notices, memos, forms, and other correspondence
• Assist employees with basic HR-related inquiries and concerns professionally and confidentially
• Assist in onboarding and offboarding of employees such as posting job openings, candidate coordination, and preparing relevant requirements and documents
• Coordinate with government agencies when necessary, including DOLE and NLRC matters to ensure compliance
• Provide HR administrative support and perform other duties assigned by management

About you

• Experience coordinating and facilitating talent recruitment, from initial personnel assessment to employee onboarding to off-boarding
• Experience handling payroll and timekeeping administration processes
• Experience handling and coordinating employee records (201 files) and HR documentation
• Experience with communicating and ensuring policy compliance amongst employees
• Bachelor's degree in Human Resources, Business Administration, or a related field
• At least 1-2 years of experience in HR or a related role
• Strong problem-solving, interpersonal, and communication skills
• Organized, detail-oriented, and able to multitask in a fast-paced environment with minimal supervision
• Ability to handle sensitive information with confidentiality
• Familiarity with labor laws and HR compliance requirements in the Philippines

About us

Upward Ideas Apparel Corporation (Certified Calm) is a premium distributor and retailer based in Metro Manila, Philippines, specializing in both high performance yoga and pilates gear, and everyday fashion and lifestyle accessories since 2008. Notable brands we carry include Klean Kanteen, Baggu, PolarBox, Manduka and Toesox. We aim to empower people to be their best and most progressive selves—and make the journey getting there as stylish, thoughtful, and seamless as possible.

Benefits

• Opportunity to quickly grow your HR career in a dynamic organization
• Collaborative and supportive work environment
• Exposure to all facets of Human Resources
• Professional development and learning opportunities