HR Assistant/ Executive Assistant

PASIA; Philippines; On-site; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Reliever role for 5 months

Job summary

PASIA is seeking an on-site Executive Assistant with HR support to back the CEO and HR operations. The role blends high-level administrative duties with hands-on recruitment tasks in a fast-paced environment.

You will manage the CEO’s calendar, coordinate meetings, prepare executive documents, and assist with travel and events while handling confidential records. This is a 5-month reliever role supporting the HR Lead.

Qualifications

• Experience assisting C-suite or senior leadership.
• Experience supporting HR operations and recruitment processes.

Responsibilities

• Maintain CEO's calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings with invites and details.
• Monitor emails and documents, organize communications as instructed.
• Prepare agendas, minutes, presentations, and executive reports.
• Coordinate with clients, partners, suppliers, speakers, and consultants for the CEO.
• Follow up on action items and deadlines.
• Assist in arranging travel and events for executives.
• Maintain confidential records and files.
• Support end-to-end recruitment: posting, sourcing, screening, scheduling.
• Coordinate pre-employment requirements and ensure documents are complete.

Skills

Calendar management

Executive support

Email & document handling

Communication with stakeholders

Recruitment coordination

Travel arrangements

Education

Psychology or HR Development Management

Job description

About the role

This role combines executive assistant and human resources functions, supporting the CEO and the organization’s HR operations.

Key responsibilities

• Manage and maintain the CEO's calendar, appointments, meetings, and schedules
• Coordinate internal and external meetings, including preparation of calendar invites and meeting details
• Monitor and organize emails, documents, correspondence, and other communications as instructed
• Prepare meeting agendas, minutes, presentations, reports, and other executive documents
• Coordinate with clients, partners, suppliers, speakers, consultants, and other external contacts on behalf of the CEO
• Follow up on pending commitments, action items, and important deadlines
• Assist in arranging travel, events, appointments, and other executive requirements
• Maintain organized and confidential records and files
• Assist in the end-to-end recruitment process, including job posting, sourcing, screening, interview scheduling, and coordination with hiring managers
• Coordinate pre-employment requirements and ensure completeness of employee documents

About you

• Must be willing to work fully on site
• Any course of Psychology or Human Resource Development Management
• Will be a reliever for 5 months for the HR Lead