HR Assistant

CF Solutions Philippines Inc.; Quezon City; On-site; PHP 391,000 - 580,000; Full time

Job summary

CF Solutions Philippines Inc. is seeking an HR Assistant to provide administrative and operational support to the Human Resources team, ensuring smooth HR processes and daily office functions.

You will coordinate schedules, maintain records, support recruitment and onboarding activities, and assist with employee initiatives. In this role you will manage travel logistics, order office supplies, assist with events, and prepare reports while maintaining organized electronic filing and expense

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• At least two (2) years of experience as an administrative assistant or in a similar role within an office setting.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint).
• Strong organizational, time management, and multitasking abilities.
• Excellent attention to detail and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proactive, self-motivated, and able to take initiative independently.
• Creative skills and an eye for design are an advantage.

Responsibilities

• Coordinate and schedule appointments for Executive and Senior Management teams
• Procure office supplies and identify cost-saving opportunities by researching new vendors and negotiating favorable deals
• Monitor and maintain inventory levels by tracking stock, anticipating needs, placing and expediting orders, and verifying deliveries using Excel-based logs
• Arrange travel logistics, including booking flights, accommodations, transportation, and restaurant reservations
• Perform work-related errands, including daily mail handling and distribution
• Support the planning and execution of company events and activities
• Assist in the creation and design of company documents, presentations, and promotional materials
• Prepare and compile regular reports and documentation
• Maintain and organize electronic filing systems for efficient document retrieval
• Prepare, submit, and reconcile expense reports accurately and in a timely manner

Skills

Organizational skills

Time management

Multitasking

Attention to detail

Communication skills

Problem-solving

Ability to prioritize

Proactive mindset

Creativity

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

About the role

The HR Assistant provides administrative and operational support to the Human Resources team, ensuring the smooth execution of HR processes and daily office functions. This role involves coordinating schedules, maintaining records, supporting recruitment and onboarding activities, and assisting with employee-related initiatives.

Key responsibilities

• Coordinate and schedule appointments for Executive and Senior Management teams




• Procure office supplies and identify cost-saving opportunities by researching new vendors and negotiating favorable deals




• Monitor and maintain inventory levels by tracking stock, anticipating needs, placing and expediting orders, and verifying deliveries using Excel-based logs




• Arrange travel logistics, including booking flights, accommodations, transportation, and restaurant reservations




• Perform work-related errands, including daily mail handling and distribution




• Support the planning and execution of company events and activities




• Assist in the creation and design of company documents, presentations, and promotional materials




• Prepare and compile regular reports and documentation




• Maintain and organize electronic filing systems for efficient document retrieval




• Prepare, submit, and reconcile expense reports accurately and in a timely manner

About you

• Bachelor's degree in Human Resources, Business Administration, or a related field




• At least two (2) years of experience as an administrative assistant or in a similar role within an office setting




• Proficiency in Microsoft Office applications (Outlook, Word, Excel, and PowerPoint)




• Strong organizational, time management, and multitasking abilities




• Excellent attention to detail and problem-solving skills




• Effective written and verbal communication skills




• Ability to prioritize tasks and meet deadlines in a fast-paced environment




• Proactive, self-motivated, and able to take initiative independently




• Creative skills and an eye for design are an advantage