HR Assistant (Reliever)

Digits Trading Corporation; Philippines; On-site; PHP 223,000 - 357,000; Full time

Job summary

Digits Trading Corporation is seeking an HR Assistant (Reliever) to provide day-to-day support across recruitment, onboarding, payroll assistance, and employee engagement. You will coordinate with manpower agencies, manage records, and assist with HR events and communications.

The role requires strong English communication, solid MS Office skills, and attention to detail. Filipino/Tagalog language skills are a plus, and a collaborative team player mindset is essential.

Qualifications

• Degree in Psychology/HR/Business Administration or related field preferred.
• Experience as HR Assistant, HR Coordinator, or similar administrative HR role.
• Proficient in Microsoft Excel and Word.
• Familiarity with HRIS and recruitment software advantageous.
• Excellent English communication; Filipino/Tagalog a plus.
• Strong organisational skills and attention to detail.
• Collaborative team player; able to work across departments.
• Knowledge of Philippine labour laws and HR best practices desirable.

Responsibilities

• Assist with recruitment activities including job postings, screening, scheduling interviews, and coordinating with hiring managers.
• Serve as primary contact for accredited manpower agencies regarding staffing requirements.
• Maintain and update employee records with accurate data and compliance.
• Process onboarding and offboarding documentation and coordinate orientations.
• Support payroll, benefits, and leave management administration.
• Respond to employee inquiries regarding HR policies and benefits.
• Prepare HR reports, documentation, and presentations as required.
• Assist with HR events, training sessions, and employee engagement activities.
• Provide relief support to senior HR staff during high-demand periods.
• Maintain confidentiality and handle sensitive HR information professionally.
• Perform general administrative duties to support HR operations.

Skills

MS Excel

MS Word

HRIS

Recruitment software

English communication

Organisational skills

Education

Bachelor's degree preferred

Tools

HRIS

Recruitment software

Job description

About the role

The HR Assistant (Reliever) provides day-to-day support to the Human Resources team by coordinating manpower agency requirements, assisting in the recruitment of direct hires, facilitating employee onboarding, and supporting employee engagement initiatives. This role ensures timely execution of HR processes while maintaining accurate documentation and effective coordination with internal stakeholders and external partners.

Key responsibilities

• Assist with recruitment activities, including job posting, candidate screening, scheduling interviews, and coordinating with hiring managers
• Serve as the primary point of contact for accredited manpower agencies regarding staffing requirements.
• Maintain and update employee records, ensuring accuracy and compliance with data protection regulations
• Process employee onboarding and offboarding documentation and coordinate orientation activities
• Support the administration of payroll, benefits, and leave management processes
• Respond to employee inquiries regarding HR policies, procedures, and benefits
• Prepare HR reports, documentation, and presentations as required
• Assist with the organization and coordination of HR events, training sessions, and employee engagement activities
• Provide relief support to senior HR staff during periods of high demand or absence
• Maintain confidentiality and handle sensitive HR information with professionalism
• Perform general administrative duties to support the efficient operation of the HR department

What we're looking for

• A degree in Psychology, Human Resources, Business Administration, or a related field is preferred
• Proven experience as an HR Assistant, HR Coordinator, or in a similar administrative HR role
• Strong proficiency in Microsoft Office applications, particularly Excel and Word
• Familiarity with HR information systems (HRIS) and recruitment software is advantageous
• Excellent organisational and time management skills with the ability to handle multiple tasks simultaneously
• Outstanding written and verbal communication skills in English; knowledge of Filipino/Tagalog is an asset
• A professional demeanour with strong attention to detail and accuracy

• A collaborative approach to working within a team environment
• Knowledge of Philippine labour laws and HR best practices is desirable