HR Assistant

Nailtropics; Muntinlupa; On-site; PHP 350,000 - 650,000; Full time

Job summary

Nailtropics is seeking an HR Generalist in Alabang to support recruitment, onboarding, timekeeping, offboarding and employee relations. The role covers posting jobs, screening resumes, coordinating interviews, and maintaining applicant data.

You will facilitate onboarding, monitor attendance, manage timekeeping, handle end-of-contract processes, and assist with employee relation matters across departments.

Qualifications

• Graduate of HRDM, Psychology, or related course.
• At least 3 years in Recruitment & Onboarding, Timekeeping, Offboarding, and Employee relations.
• Proficient in handling multiple HR functions with minimal supervision.
• Willing to work in Alabang area; ASAP start.

Responsibilities

• Recruitment Support: post openings, screen resumes, source job fairs, schedule interviews, conduct initial interviews, maintain databases.
• Onboarding: coordinate pre-employment docs, onboarding schedules, materials, and ensure completion of documents.
• Timekeeping & Attendance: monitor attendance/leave, maintain timekeeping systems, and prepare payroll reports.
• Off Boarding: manage end-to-end offboarding, asset return, COE/BIR forms, and finalize payroll deductions.
• Employee Relation: issue notices, coordinate with managers on incidents, hearings, minutes, and disciplinary actions.

Skills

Recruitment & Onboarding

Timekeeping & Attendance

Employee relations

Multitasking

ASAP start

Education

Bachelor’s degree in HRDM / Psychology

Job description

Qualifications:

• Graduate of Human Resource Development Management, Psychology, or any related course.

• At least three (3) years of experience in Recruitment and Onboarding, Timekeeping and Attendance Management, Offboarding and Employee Relation.

• Proficient in handling multiple HR functions and can work with minimal supervision.

• Can start as soon as possible (ASAP).

• Willing to work in the Alabang area.

DESCRIPTION:

1. Recruitment Support

• Assist in posting job openings on various job portals and social media platforms

• Screen resumes and shortlist qualified candidates

• Source and join job fairs

• Schedule interviews and coordinate with hiring managers

• Conduct initial interviews

• Maintain and update recruitment trackers and applicant databases

2. Onboarding

• Facilitate pre-employment requirements and documentation

• Coordinate new hire onboarding schedules

• Prepare onboarding materials and orientation presentations

• Ensure completion of all onboarding documents (e.g., contracts, policies, government forms)

3. Timekeeping & Attendance

• Monitor daily attendance and time records

• Maintain and update employee timekeeping systems

• Monitor leave applications and track balances

• Prepare timekeeping reports for payroll processing

• Address attendance discrepancies and coordinate with employees/supervisors

4. Off Boarding

• Administer the end-to-end employee offboarding process for resignations, retirements, terminations, and end-of-contract separations.

• Coordinate with department heads and support functions (Finance, IT, Operations, Admin, etc.) for employee clearance and return of company assets.

• Process requests for Certificates of Employment (COE), BIR Form 2316, and other separation-related documents.

• Coordinate with Payroll regarding final pay computation, deductions, and release schedules.

5. Employee Relation

• Prepare and issue Notices to Explain (NTE) to concerned employees and monitor the submission of their written explanations within the prescribed period.

• Coordinate with Operations (Branch Managers, Area Managers, and Operations Managers) regarding incident reports, supporting documents, and other relevant information concerning employee violations.

• Prepare, issue, and schedule Notices of Conference (NOC) and Notices of Administrative Hearing (NOAH), as necessary.

• Facilitate administrative conferences and hearings to ensure that concerned employees are given the opportunity to explain their side.

• Prepare and document the Minutes of Meetings for all administrative conferences and hearings conducted.

• Review employee explanations, incident reports, and supporting evidence in preparation for Management's evaluation and decision.

• Prepare and issue Notices of Decision (NOD), including the corresponding disciplinary sanctions, when warranted.

• Monitor compliance with imposed disciplinary actions and ensure proper documentation and filing of all administrative case records.

WORKING SCHEDULE: Monday to Friday from 8am - 5pm

Working Address: Madrigal Business Park, Alabang, Muntinlupa