HR ASSISTANT

Subarashii Group Corporation; Biñan; On-site; PHP 180,000 - 240,000; Full time

Job summary

Subarashii Group Corporation in Biñan, Laguna is seeking an HR Assistant to support daily HR operations across recruitment, employee records, payroll preparation, benefits administration, and compliance. You will work closely with department heads and staff to ensure accurate records and smooth HR processes.

Responsibilities include assisting with postings, screening resumes, onboarding, running timekeeping checks, preparing memos and reports, and helping with employee relations and training

Qualifications

• Experience in HR, recruitment, or admin is preferred.
• Strong organisational skills and attention to detail.
• Ability to handle confidential information.
• Proficient in MS Office and basic HR tools.
• Effective written and verbal communication.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Assist with recruitment activities, including posting vacancies and screening resumes.
• Coordinate manpower requirements with department heads.
• Prepare recruitment documents and onboarding materials.
• Maintain employee records and HR files.
• Support onboarding, orientations, clearances, and payroll-related tasks.
• Ensure confidentiality of employee information.
• Assist with employee relations and performance processes.
• Prepare HR memos, notices, and reports.
• Assist with attendance, timekeeping, and 13th month pay processing.
• Monitor attendance and leave records.
• Support benefits administration and compliance activities.
• Organize training and company initiatives.
• Assist with office coordination and events.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Documentation and filing

Time management

Team collaboration

Discretion/confidentiality

Job description

About the role

The HR Assistant will support the daily operations of the Human Resources function, contributing to recruitment, employee relations, payroll preparation, employee records, benefits administration, compliance, training, and general office coordination. This role works closely with department heads, team leaders, and employees to help ensure efficient and well-organised HR processes.

Key responsibilities

• Assist with posting job vacancies, screening resumes, conducting initial interviews, scheduling assessments, and coordinating recruitment activities.

• Coordinate with department heads and team leaders regarding manpower requirements.

• Assist in preparing job descriptions, recruitment documents, employment documents, and onboarding materials.

• Maintain and update employee 201 files, personnel records, and physical and digital filing systems.

• Support new employee onboarding, orientations, clearances, last pay processing, and quitclaim documentation.

• Maintain the confidentiality and accuracy of employee information and HR records.

• Assist in handling employee concerns, workplace issues, performance evaluations, and disciplinary processes.

• Prepare memos, Notices to Explain, disciplinary notices, announcements, reports, presentations, and expense monitoring documents.

• Assist with payroll preparation, attendance and timekeeping verification, 13th month pay, employee commissions, and on-call payment processing.

• Monitor employee attendance, tardiness, and leave records.

• Assist with SSS and Pag-IBIG employer account transactions, employee benefits administration, and HR compliance activities.

• Help maintain HR documents and records in accordance with applicable labour laws and company policies.

• Assist in organising employee training, orientations, development activities, engagement programmes, and company initiatives.

• Monitor office supplies and equipment and assist with scheduling, correspondence, travel arrangements, and company events.

What we're looking for

• Previous experience in human resources, recruitment, administration, or a related support role is preferred.

• Strong organisational skills and attention to detail, with the ability to manage confidential records accurately.

• Working knowledge of recruitment, onboarding, employee records, payroll support, timekeeping, and basic HR administration.

• Good communication and interpersonal skills when coordinating with employees, candidates, department heads, and team leaders.

• Ability to prepare clear documents, reports, presentations, and HR correspondence.

• Proficiency in standard office productivity tools and digital filing systems.

• Ability to manage multiple tasks, meet deadlines, and work effectively in a team environment.

• Knowledge of Philippine labour regulations, SSS, Pag-IBIG, employee benefits, and HR compliance is an advantage.