HR and Admin Officer - 2 yrs experience - Sal: 25k - 40k - Pasay

Dempsey Resource Management Inc.; Pasay; On-site; PHP 360,000 - 480,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking an HR & Admin Officer in Metro Manila to support both HR and office administration functions.

The role covers end-to-end recruitment, payroll coordination, benefits administration, and compliance with Philippine labor laws, with emphasis on confidentiality and process accuracy. The candidate should have 2–3 years’ experience, strong organizational skills, and proficiency in MS Office or Google Workspace.

Qualifications

• Bachelor’s degree in HR, Business Administration, Psychology, or a related field.
• At least 2–3 years of experience in HR and administrative functions.
• Working knowledge of Philippine labor laws and statutory requirements.
• Experience in recruitment, employee relations, payroll coordination, and HR administration.
• Good organizational and documentation skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office/Google Workspace.
• Able to handle confidential employee and company information with discretion.
• Detail-oriented, organized, proactive, and capable of working independently.

Responsibilities

• Human Resources: Manage end-to-end recruitment, including job posting, applicant screening, interviews, coordination of assessments, and onboarding.
• Maintain complete and updated employee and HR records.
• Administer attendance, leave, overtime, and other HR-related records.
• Coordinate payroll processing and ensure timely submission of payroll inputs.
• Manage employee benefits, including HMO and other company-provided benefits.
• Process and coordinate government requirements and statutory contributions (SSS, PhilHealth, Pag-IBIG, etc.).
• Assist in implementing and communicating company policies and guidelines.
• Handle employee concerns and coordinate resolutions with management.
• Support performance management and regular employee assessments.
• Prepare HR reports, headcount and attendance summaries, and other management reports.
• Assist in employee engagement, training, and company events.
• Ensure proper documentation of disciplinary actions and incident reports.
• Administration: Manage daily office operations and inventories; coordinate purchasing and service providers.
• Maintain filing of contracts, permits, invoices, and records; support facilities management.
• Coordinate meetings and events; assist in policy implementation and process improvements.

Skills

Hands-on HR

Coordination

Problem-solving

Multitasking

Interdepartmental collaboration

HRIS/payroll awareness

Communication

Education

Bachelor's degree in HR/Business Administration/Psychology

Tools

Sprout Solutions

Job description

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• At least 2–3 years of experience in HR and administrative functions.
• Working knowledge of Philippine labor laws and statutory requirements.
• Experience in recruitment, employee relations, payroll coordination, and HR administration.
• Good organizational and documentation skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office/Google Workspace.
• Able to handle confidential employee and company information with discretion.
• Detail-oriented, organized, proactive, and capable of working independently.

Responsibilities

• Human Resources
• Manage end-to-end recruitment, including job posting, applicant screening, interviews, coordination of assessments, and onboarding.
• Maintain complete and updated employee 201 files and HR records.
• Administer employee attendance, leave, overtime, and other HR-related records.
• Coordinate payroll processing and ensure timely submission of payroll inputs.
• Manage employee benefits, including HMO and other company-provided benefits.
• Process and coordinate government requirements and statutory contributions, including SSS, PhilHealth, Pag-IBIG, and other applicable requirements.
• Assist in the implementation and communication of company policies, procedures, and employee guidelines.
• Handle employee concerns and coordinate appropriate resolutions with management.
• Support performance management, probationary evaluations, and regular employee assessments.
• Prepare HR reports, headcount reports, attendance summaries, and other management reports.
• Assist in employee engagement activities, training, company events, and other people-development initiatives.
• Ensure proper documentation of disciplinary actions, incident reports, and other employee-related matters.
• Administration
• Manage daily office administrative requirements and ensure smooth office operations.
• Monitor office supplies, equipment, pantry supplies, and other administrative inventories.
• Coordinate purchasing and replenishment of office requirements.
• Coordinate with building administration, maintenance providers, utilities, and other service providers.
• Manage administrative vendors and service contracts.
• Maintain proper filing and documentation of contracts, permits, invoices, and other administrative records.
• Assist in office facilities management, including repairs, maintenance, security, and workplace concerns.
• Coordinate company meetings, events, and other administrative activities when required.
• Support management in implementing office policies and improving administrative processes.
• Perform other related duties and special projects assigned by Management.

Preferred Skills

• Experience in a small or medium-sized company with a hands‑on HR function.
• Familiarity with HRIS/payroll systems such as Sprout Solutions.
• Experience in developing and improving HR policies and administrative processes.
• Strong coordination and problem‑solving skills.
• Ability to manage multiple priorities and work with different departments.

Role Expectations

The HR & Admin Officer is expected to be a hands‑on HR and administrative partner to Management, ensuring that employees are properly supported while maintaining compliance, discipline, efficiency, and organized office operations.