HR & Admin Officer - 2 yrs experience - Sal: 25k - 40k - PASAY

Dempsey Resource Management; Pasay; On-site; PHP 300,000 - 420,000; Full time

Job summary

Dempsey Resource Management is hiring an HR & Admin Officer to serve as a hands-on partner to Management, ensuring employees are supported while maintaining compliance, discipline, efficiency, and organized office operations.

You will manage recruitment, payroll coordination, attendance, benefits, and HR documentation, while coordinating administrative tasks and office facilities.

Qualifications

• Bachelor’s degree in HR, business, psychology, or related field.
• 2–3 years of HR and administrative experience.
• Knowledge of Philippine labor laws and statutory requirements.
• Experience in recruitment, employee relations, payroll coordination, HR administration.
• Strong organizational and documentation skills.

Responsibilities

• Manage end-to-end recruitment, screening, interviews, onboarding.
• Maintain complete employee records and HR files.
• Administer attendance, leaves, overtime, and HR records.
• Coordinate payroll inputs and processing.
• Manage employee benefits (HMO, etc.).
• Handle government contributions (SSS, PhilHealth, Pag-IBIG).
• Implement and communicate company policies and guidelines.
• Address employee concerns and coordinate resolutions with management.
• Support performance management and regular assessments.
• Prepare HR and headcount reports and attendance summaries.
• Assist in engagement activities and staff development.
• Ensure documentation of disciplinary actions and incidents.
• Support office administration and facilities management.
• Coordinate meetings, events, and admin activities as needed.

Skills

Recruitment/Onboarding

Employee relations

Payroll coordination

HR administration

Organizational skills

Communication skills

Office productivity (MS Office/Google)

Discretion with confidential info

Detail-oriented

Independence

Education

Bachelor’s degree in HR/Business/PSY

Tools

Sprout Solutions

Job description

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• At least **2–3 years of experience** in HR and administrative functions.
• Working knowledge of Philippine labor laws and statutory requirements.
• Experience in recruitment, employee relations, payroll coordination, and HR administration.
• Good organizational and documentation skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office/Google Workspace.
• Able to handle confidential employee and company information with discretion.
• Detail-oriented, organized, proactive, and capable of working independently.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field.
• At least **2–3 years of experience** in HR and administrative functions.
• Working knowledge of Philippine labor laws and statutory requirements.
• Experience in recruitment, employee relations, payroll coordination, and HR administration.
• Good organizational and documentation skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office/Google Workspace.
• Able to handle confidential employee and company information with discretion.
• Detail-oriented, organized, proactive, and capable of working independently.

Responsibilities

• Human Resources
• Manage end-to-end recruitment, including job posting, applicant screening, interviews, coordination of assessments, and onboarding.
• Maintain complete and updated employee 201 files and HR records.
• Administer employee attendance, leave, overtime, and other HR-related records.
• Coordinate payroll processing and ensure timely submission of payroll inputs.
• Manage employee benefits, including HMO and other company-provided benefits.
• Process and coordinate government requirements and statutory contributions, including SSS, PhilHealth, Pag-IBIG, and other applicable requirements.
• Assist in the implementation and communication of company policies, procedures, and employee guidelines.
• Handle employee concerns and coordinate appropriate resolutions with management.
• Support performance management, probationary evaluations, and regular employee assessments.
• Prepare HR reports, headcount reports, attendance summaries, and other management reports.
• Assist in employee engagement activities, training, company events, and other people-development initiatives.
• Ensure proper documentation of disciplinary actions, incident reports, and other employee-related matters.
• Administration
• Manage daily office administrative requirements and ensure smooth office operations.
• Monitor office supplies, equipment, pantry supplies, and other administrative inventories.
• Coordinate purchasing and replenishment of office requirements.
• Coordinate with building administration, maintenance providers, utilities, and other service providers.
• Manage administrative vendors and service contracts.
• Maintain proper filing and documentation of contracts, permits, invoices, and other administrative records.
• Assist in office facilities management, including repairs, maintenance, security, and workplace concerns.
• Coordinate company meetings, events, and other administrative activities when required.
• Support management in implementing office policies and improving administrative processes.
• Perform other related duties and special projects assigned by Management.

Key Performance Indicators (KPIs)

• Recruitment positions filled within agreed hiring timelines
• Accurate and timely payroll and HR inputs
• 100% timely statutory compliance and submissions
• Complete and updated employee records
• Accurate attendance and leave monitoring
• Timely resolution of employee and administrative concerns
• Proper monitoring of office supplies and administrative expenses
• Timely renewal and monitoring of permits, contracts, and service agreements
• Employee satisfaction with HR and administrative support
• Compliance with company policies and procedures

Preferred Skills

• Experience in a small or medium-sized company with a hands-on HR function.
• Familiarity with HRIS/payroll systems such as Sprout Solutions.
• Experience in developing and improving HR policies and administrative processes.
• Strong coordination and problem-solving skills.
• Ability to manage multiple priorities and work with different departments.

Role Expectations

The HR & Admin Officer is expected to be a **hands‑on HR and administrative partner to Management**, ensuring that employees are properly supported while maintaining compliance, discipline, efficiency, and organized office operations.