HR and Admin Assistant

R Land Development, Inc.; Tangob; On-site; PHP 180,000 - 300,000; Full time

Job summary

R Land Development, Inc. is seeking an HR professional to support administration, employee records, timekeeping, recruitment, and site-based HR activities for its Batangas operations. The role requires coordinating with Head Office and site personnel, maintaining confidentiality, and ensuring timely submissions.

On-site work in Lipa, Batangas, Monday to Saturday, 8:00 AM to 5:00 PM. A Bachelor's degree is required and 1–2 years of HR/administrative experience is preferred.

Qualifications

• Bachelor's degree in Human Resources Management, Business Administration, Psychology, or related field.
• 1–2 years of HR/administrative or site HR support experience preferred.
• Experience in timekeeping, employee records, recruitment coordination, and general admin is an advantage.
• Proficient in MS Office (Excel and Word).
• Strong organizational, written and verbal communication skills.

Responsibilities

• Maintain and update accurate employee and site personnel records.
• Consolidate data for accident insurance and other coverage; submit to Head Office.
• Assist in HR documents, reports, and filing; respond to inquiries.
• Monitor daily attendance and timekeeping for site personnel.
• Coordinate recruitment, onboarding, and employment contracts with Head Office.
• Coordinate with IT and admin for tools and equipment management.
• Provide day-to-day HR and admin support at the project site.
• Ensure confidentiality of records and proper documentation.

Skills

Organizational skills

Communication skills

Detail-oriented

Coordination

Education

Bachelor's degree in HRM/BA/Psychology

Tools

Microsoft Excel

Microsoft Word

Job description

A. HR Administration and Employee Records

• Maintain and update accurate employee and project site personnel records, particularly for administrative and site-based employees.
• Consolidate and maintain employee information required for accident insurance and other employee-related coverage, ensuring completeness and timely submission to the Head Office.
• Assist in the preparation, updating, and filing of HR-related documents, reports, and personnel records.
• Respond to basic employee inquiries and concerns and coordinate matters requiring further assistance with the Head Office HR & Administration team.
• Ensure proper confidentiality and safekeeping of employee and company records.

B. Timekeeping and Attendance Administration

• Monitor and maintain the daily attendance and timekeeping records of administrative and assigned site personnel.
• Review attendance records, including absences, undertime, overtime, and other attendance-related discrepancies.
• Coordinate with employees and concerned supervisors regarding attendance corrections and supporting documents.
• Prepare and submit accurate timekeeping reports and supporting documents to the Head Office within established deadlines.
• Assist in monitoring compliance with company attendance and timekeeping policies.

C. Recruitment and Staffing Support

• Support the recruitment of site-based and administrative personnel by conducting initial applicant assessment and screening based on approved job requirements.
• Coordinate interview schedules and communicate with applicants regarding recruitment requirements and next steps.
• Prepare employment contracts and other pre-employment documents using approved company templates and guidelines.
• Coordinate the completion of pre-employment requirements and ensure that documents are properly endorsed to the Head Office HR team for processing.
• Maintain an updated recruitment tracker for site vacancies and provide regular updates to the Head Office.
• Assist in onboarding and deployment activities of newly hired site personnel.

D. Logistics and Service Vehicle Management

• Coordinate and monitor the availability and utilization of the project site's service vehicle.
• Maintain records of vehicle schedules, requests, usage, and other related documentation.
• Coordinate vehicle-related requirements, including preventive maintenance schedules, repairs, registration, and other administrative concerns, in coordination with the appropriate personnel.
• Monitor vehicle-related supplies, documents, and other operational requirements.
• Ensure that service vehicle requests are properly coordinated and documented.

E. Supplies and Inventory Management

• Monitor and maintain an accurate inventory of office, administrative, and project site supplies.
• Conduct regular inventory counts and reconcile physical stocks against inventory records.
• Prepare and coordinate requests for replenishment of supplies based on actual usage and established stock levels.
• Monitor the issuance and utilization of supplies to ensure proper accountability and minimize unnecessary consumption.
• Maintain proper documentation of stock receipts, issuances, and replenishment requests.

F. Administrative and IT Coordination

• Coordinate with the IT Department regarding the issuance, retrieval, and monitoring of trade tools and other company-issued equipment for site personnel.
• Maintain records of issued trade tools, equipment, and other company assets assigned to employees.
• Coordinate the reporting and resolution of issues involving company-issued equipment and IT-related requirements.
• Facilitate site-level administrative communications between employees, project management, Head Office, and support departments.
• Assist in coordinating other administrative requirements necessary for the smooth operation of the project site.

G. General Administrative and HR Support

• Provide day-to-day HR and administrative assistance to project site personnel and management.
• Assist in the implementation and communication of company HR policies, procedures, programs, and initiatives at the project site.
• Prepare routine HR and administrative reports as required by the Head Office.
• Assist in employee engagement, orientation, meetings, and other HR activities conducted at the project site.
• Perform other related duties and ad hoc assignments that may be assigned by the immediate supervisor or management.

Minimum Qualificatons:

• Bachelor's degree in Human Resources Management, Business Administration, Psychology, or a related field.
• At least 1-2 years of experience in HR, administrative, or site-based HR support functions is preferred.
• Experience in timekeeping, employee records, recruitment coordination, and general administrative work is an advantage.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational and record-keeping skills.
• Good written and verbal communication skills.
• Able to coordinate effectively with employees, supervisors, project personnel, and Head Office teams.
• Detail-oriented, organized, and able to manage multiple administrative requirements.
• Willing to work on-site in Lipa, Batangas from Monday to Saturday, 8:00 AM to 5:00 PM.