HR & Admin Assistant

Private Advertiser; Davao City; On-site; PHP 180,000 - 300,000; Full time

Job summary

Private Advertiser in the Philippines seeks an HR Assistant to support the HR and Admin Department in onboarding, records management, payroll support, and benefits administration. The role ensures efficient daily operations and maintains confidentiality of HR data.

The position requires a Bachelor's degree in HRM/BA, at least 1 year of HR experience, proficiency with Excel and MS Office, and strong organizational and communication skills to handle multiple tasks in a fast-paced environment.

Qualifications

• Bachelor's Degree in HR Management, Psychology, Business Admin, or related field.
• At least 1 year HR experience preferred.
• Basic knowledge of payroll processing and government-m mandated benefits.

Responsibilities

• Assist in onboarding new employees.
• Assist in preparing onboarding documents, contracts, IDs, and orientation materials.
• Maintain and update employee records and HR databases.
• Assist in payroll preparation and salary releases for designated personnel.
• Support benefits administration (SSS, PhilHealth, Pag-IBIG, BIR).
• Respond to employee inquiries regarding compensation, attendance, and HR policies.
• Assist in preparing HR reports and maintaining records.
• Procure office supplies and manage administrative purchasing requests.

Skills

Excel

Communication

Organizational skills

Confidentiality

Multitasking

Education

Bachelor's Degree in HRM/BA/related field

Tools

Microsoft Office

Job description

General Duties and Responsibilities

The HR Assistant shall support the HR and Admin Department in implementing HR and administrative functions. The role is responsible for assisting in employee onboarding, records management, compensation and benefits administration, payroll support, employee relations, procurement of office supplies, and other HR and administrative activities to ensure efficient daily operations.

Specific Tasks

1. Assist in the onboarding process of newly hired employees.
2. Assist in the preparation of onboarding documents, employment contracts, employee IDs, and orientation materials.
3. Assist in maintaining and updating employee 201 files and HR databases.
4. Assist in preparing employment-related documents, certifications, memoranda, notices, and other HR correspondences.
5. Assist in monitoring attendance, leave records, timesheets, and employee movements.
6. Assist in payroll preparation by consolidating payroll-related data.
7. Assist in preparing manual payroll computations and salary releases for Groundskeepers and other designated personnel.
8. Assist in the administration of compensation and benefits, including SSS, PhilHealth, Pag-IBlG, and BIR requirements.
9. Assist in processing government-mandated benefit enrollments, updates, loans, claims, and other related transactions.
10. Assist in responding to employee inquiries regarding compensation, benefits, attendance, and HR policies.
11. Assist in monitoring employee allowances and preparing allowance liquidation reports.
12. Assist in preparing HR reports and maintaining accurate employee records.
13. Assist in planning, organizing, and implementing employee engagement activities.
14. Assist in the procurement of office supplies, monitoring inventory, and processing administrative purchasing requests.
15. Assist in ensuring the confidentiality and proper safekeeping of employee information and HR records.
16. Assist in performing other HR and administrative duties as assigned by the HR and Admin Supervisor.

Job Qualifications

1. Bachelor's Degree in Human Resource Management, Psychology, Business Administration, or a related field.
2. At least one (1) year of HR experience is preferred.
3. Basic knowledge of payroll processing and government-mandated benefits.
4. Familiarity with SSS, PhilHealth, Pag-lBlG, and BIR processes is an advantage.
5. Proficient in Microsoft Office applications, particularly Microsoft Excel.
6. Strong communication, interpersonal, and organizational skills.
7. Detail-oriented, trustworthy, and able to maintain confidentiality.
8. Able to manage multiple tasks and meet deadlines in a fast-paced environment