HR & Admin Supervisor

Ulticon Builders, Inc.; Philippines; On-site; PHP 500,000 - 800,000; Full time

Job summary

Ulticon Builders, Inc. is seeking a senior HR professional to oversee recruitment, performance management, payroll-related timekeeping, learning and development programs, and employee engagement initiatives.

The role also covers labor relations, office administration, and service vehicle management, ensuring efficient day-to-day operations onsite. The ideal candidate has a minimum of five years in HR, a related degree, and is willing to work onsite in the Philippines.

Qualifications

• Education: Graduate of Human Resources, Psychology, Sociology, or other related course.
• Experience: At least five (5) years of HR work experience.
• Willing to work Onsite

Responsibilities

• Recruitment: Handles all recruitment activities and onboarding of new hires.
• Performance Management: Handles PE forms and timely submission.
• Compensation and Benefits: Timekeeping administration for payroll.
• Learning & Development: Conducts orientation/onboarding and manages training plans and records.
• Employee Engagement: Conducts engagement initiatives and develops engagement program framework.
• Labor Relations: Assists in disciplinary actions and updates administrative case records.
• Office Administration: Manages office assets, supplies, cleanliness, and meeting room bookings.
• Service Vehicle & Parking Management: Manages drivers, vehicle registrations, insurances, and parking logistics.
• Office Contracts and Permits: Maintains records and contracts with suppliers and contractors.

Job description

Duties and Responsibilities:

1. Recruitment

• Handles all recruitment activities.

• Ensures timely fill-out of existing vacancies.

• Achieves onboarding of high quality new hires.

• Adopts recruitment strategies.

• Implements recruitment policy and procedure for efficient processing of manpower requests.

2. Performance Management

• Handles the accomplishment of performance evaluation (PE) forms of employees.

• Ensures timely submission of PE forms.

3. Compensation and Benefits

• Handles timekeeping administration for accurate processing of employees' payroll.

4. Learning & Development

• Assists in the conduct of orientation/onboarding program for new employees.

• Handles the TNA (Training Needs Analysis) activity of the organization.

• Implements the Annual Training Plan.

• Updates training records and database.

5. Employee Engagement

• Handles the conduct of employee engagement initiatives.

• Assists in the development of the framework of employee engagement programs.

6. Labor Relations

• Assists in the conduct of disciplinary action proceeding.

• Updates database of administrative cases.

7. Office Administration

• Handles all office assets – tangible and intangible, software and hardware assignment to employees.

• Provides employees comfortable workspaces.

• Handles provision of office supplies, maintenance supplies and pantry supplies.

• Achieves cleanliness and orderliness in the entire office.

• Handles booking of meeting rooms.

8. Service Vehicle & Parking Management

• Handles assignment of drivers to service vehicles and Daily driver schedules to ensure smooth office transport operations.

• Handles renewal of vehicle registration and insurances and PMS.

• Achieves availability of parking spaces for top management and executives, guests and VIPs during meetings and events, and handles parking concerns.

9. Office Contracts and Permits

• Maintains a good file of all records and contracts of suppliers and contractors.

Job Qualifications:

• Education: Graduate of Human Resources, Psychology, Sociology, or other related course.

• License/Certification: N/A

• Experience: At least five (5) years of HR work experience

• Willing to work Onsite