HR and Admin Assistant

Ideal Home Design International Inc.; Philippines; On-site; PHP 260,000 - 380,000; Full time

Job summary

Ideal Home Design International Inc. is seeking an HR cum Admin Assistant to bridge HR and operations, ensuring smooth daily workflows and supporting both HR and administrative tasks.

The role covers recruitment support, employee records, payroll assistance, leave management, compliance with DOLE rules, and general office duties. Strong Microsoft Office skills and confidentiality are essential.

Qualifications

• Diploma/degree in Business Administration, HR Management or related field.
• Minimum 1 year of relevant HR/admin experience.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Sheets.
• Strong organizational skills with attention to detail and confidentiality.

Responsibilities

• Answer phones and manage correspondence.
• Support events and employee engagement activities.
• Data entry, filing, photocopying, scanning.
• Handle permits (Business Permit, Mayor's Permit) and monitor assets.
• Process employee requests and provide information.
• Assist in recruitment: postings, interviews, follow-ups.
• Maintain employee records (201 files and Master list).
• Support onboarding and offboarding processes.
• Manage leave and attendance records.
• Assist in monthly HR payroll processing and reports.
• Ensure compliance with HR policies and local regulations.
• Escalate HR issues as needed.

Skills

MS Office

Attention to detail

Communication skills

Interpersonal skills

Discretion

Team player

Independent

Education

Diploma/degree in Business Administration or HR

Tools

Microsoft Excel

Google Sheets

Microsoft Outlook

Job description

The HR cum Admin Assistant acts as a crucial link between the HR department and the broader organization, ensuring smooth daily operations and supporting both HR and administrative functions.

Administrative Duties

• Answering phones, managing correspondence, etc.
• Support the organization of company events and employee engagement activities.
• Perform general clerical duties such as data entry, filing, photocopying, and scanning.
• Handles permits like Business Permit, Mayor's Permit, etc.
• Handles the monitoring of Company assets.
• Processing employee requests and providing them with relevant information.
• Addressing workplace issues and concerns to ensure a harmonious environment.
• Ensuring the company's full compliance with DOLE (Department of Labor and Employment) rules and regulations.
• Submitting necessary reports to the DOLE portal.
• Performing other tasks as assigned by management.

Human Resources Support

• Assist in the recruitment process, including job postings, interview scheduling, and candidate follow-up.
• Maintain and update employee records. (201 files and Master list)
• Support onboarding and offboarding processes.
• Handle leave and attendance records.
• Assist in monthly payroll processing and preparation of HR-related reports.
• Ensure compliance with HR policies and local employment regulations.
• Providing support to employees on HR-related matters and escalating issues as needed.
• Diploma or Degree in Business Administration, Human Resource Management, or a related field.
• Minimum 1 year of relevant experience in HR and admin support.
• Proficient in Microsoft Office. (Word, Excel, Outlook, Google Sheets)
• Strong organizational skills and attention to detail.
• Able to handle confidential information with integrity.
• Good interpersonal and communication skills.
• Independent, responsible, and a team player.