HR Administrator (On Site)

NightOwl Consulting; Philippines; On-site; PHP 558,000 - 670,000; Full time

Benefits offered by this job

Above market salary

HMO on Day 1

Gov't benefits

Performance-based incentives

Quarterly events

1,000 PHP De Minimis

Equipment provided

Job summary

NightOwl Consulting is seeking an HR Administrator to join the Operations team in a hands-on, on-site role. You will support the HR department with invoicing, data entry, benefits checks, and payroll updates, while maintaining confidentiality and delivering courteous service to staff.

Working closely with the Sr. HR Project Manager, you will manage multiple tasks, prepare reports and documents, and assist with HR initiatives and audits to keep processes efficient and compliant.

Qualifications

• Prior HR experience preferred.
• Advanced Microsoft PowerPoint skills.
• Experience with UltiPro HRIS and Concur a plus.
• Strong customer service and teamwork.
• Excellent interpersonal skills and discretion.
• Ability to manage multiple priorities.
• Strong attention to detail.
• Ability to handle confidential matters.

Responsibilities

• Prepare and modify slide decks, reports, memos, letters, meeting agendas, and other documents.
• Coordinate with the Sr. HR Project Manager and keep them informed of upcoming commitments.
• Assist HR initiatives including calendaring, meeting agendas, and minutes.
• Perform benefits-related tasks including verification of dependents and COBRA processing.
• Handle basic employee requests and triage escalations to the appropriate party.
• Maintain confidentiality of corporate, personnel, and research matters.
• Support HR sub-functions and assist during audits and projects.
• Process changes for employees and update payroll records.
• Collect and upload documentation for name changes and update records.

Skills

HR experience

PowerPoint

UltiPro HRIS

Concur

Customer service

Interpersonal skills

Multitasking

Confidentiality

Attention to detail

Tools

UltiPro HRIS

Concur

Job description

HR Administrator (On Site)

Department: Operations

Employment Type: Full Time

Location: Client

Compensation: ₱50,000 - ₱60,000 / month

Description

The HR Administrator plays an important role in the organization by performing a number of administrative activities related to the company’s Human Resource functions. The role is primarily responsible, under moderate supervision, for providing administrative support to the HR department by processing invoices, handling information requests, dependent verifications, processing COBRA, and any other assigned administrative duties. Additionally, the role will assist the Sr. HR Project Manager on HR initiatives within the department.

Key Responsibilities

• Prepare and modify slide decks, reports, memos, letters, meeting agendas, and other documents, using word processing, spreadsheet, database, or presentation software.
• Work closely and effectively with the Sr. HR Project Manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Assist the Sr. HR Project Manager with HR initiatives including calendaring, meeting agendas, meeting minutes and collecting update from team members.
• Perform benefits related tasks including verification of dependents, processing COBRA, and following up with employees on missing documentation,
• Perform customer service functions by answering basic employee requests and questions or triaging escalated issues to appropriate party.
• Maintain confidentiality of all corporate, personnel, and research matters.
• Support HR sub-functions in backup role; as well as, during audits and annual projects, as necessary.
• Process changes for employees: collect, verify, upload and send to Payroll to update employee record.
• Collect, verify and upload applicable documentation (social security card) for existing employee name changes, send to Payroll and update employee record(s).
• Perform other duties as assigned.

Skills, Knowledge and Expertise

• Prior experience working in Human Resources strongly preferred.
• Advanced skills in Microsoft Power Point required.
• Experience with UltiPro HRIS and Concur systems a plus.
• Passionate about delivering excellence in customer service within a team environment.
• Strong interpersonal skills.
• Ability to organize and manage multiple priorities simultaneously.
• Must be able to handle confidential matters with discretion.
• Strong attention to detail.

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided