Administrative Assistant

NightOwl Consulting; Quezon City; On-site; PHP 390,600 - 613,800; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two dependents

Government-mandated benefits

Performance-based incentives

Quarterly company events

1,000 PHP De Minimis

Equipment and software provided

Job summary

A leading consulting firm is seeking an experienced Administrative Assistant to support daily operations. The role involves managing data, emails, client onboarding, and scheduling, requiring strong organizational skills and proficiency in Microsoft Office and CRM systems. A proactive mindset and detail-oriented approach are essential. This opportunity offers an above-market salary and various benefits, ensuring a supportive work environment.

Qualifications

• Experience managing multiple tasks simultaneously.
• Detail-oriented and reliable.
• Effective communication skills.

Responsibilities

• Manage day-to-day operations including data entry and email management.
• Create and maintain spreadsheets, ensuring accuracy.
• Support client onboarding processes.
• Coordinate and manage schedules and appointments.
• Assist with various administrative duties as needed.

Skills

Proven experience as an Administrative Assistant or similar role

Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace

Experience working with CRM systems

Strong organizational and time management abilities

Attention to detail with a focus on accuracy

Ability to maintain confidentiality

Proactive attitude with strong problem-solving skills

Job description

Administrative Assistant

Department: Operations

Employment Type: Full Time

Location: Client

Compensation: ₱35,000 - ₱55,000 / month

Description

We are seeking a highly organized and proactive Administrative Assistant to join our team. In this role, you will support the day-to-day operations of our client by managing a variety of administrative tasks, including data entry, email management, CRM updates, client onboarding, and scheduling. The ideal candidate will be detail-oriented and able to prioritize multiple tasks.

Key Responsibilities

1. Data Management:

• Create, maintain, and update spreadsheets.
• Pull reports from various sources, enter data into software systems, and ensure accuracy.
• Perform regular data entry tasks and ensure consistency and reliability of data.

2. Email and Communication Management:

• Monitor, prioritize, and respond to incoming emails on behalf of the team or department.
• Manage email correspondence efficiently, ensuring timely responses to inquiries.
• Draft and send professional emails as needed to clients, team members, and other stakeholders.

3. CRM Management:

• Update and maintain CRM system with client information, interactions, and progress.
• Ensure CRM data is up to date and accurate for easy reference by the team.
• Assist with reports and tracking related to CRM usage and performance.

4. Client Onboarding Assistance:

• Support the onboarding process for new clients, including tasks like creating login credentials and sending welcome emails.
• Ensure that clients are successfully onboarded with clear instructions and support throughout the process.

5. Schedule Management:

• Coordinate and manage calendars, including setting appointments, meetings, and reminders.
• Assist in scheduling client meetings and coordinating logistics as needed.
• Handle meeting requests and ensure all parties are informed and prepared.

6. General Administrative Support:

• Assist with any additional administrative duties or projects as needed to support team members and company goals

Skills, Knowledge and Expertise

• Proven experience as an Administrative Assistant or similar role.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
• Experience working with CRM systems.
• Strong organizational and time management abilities, with the ability to manage multiple tasks simultaneously.
• Attention to detail with a focus on accuracy and reliability.
• Ability to maintain confidentiality and handle sensitive information.
• A positive, proactive attitude with strong problem‑solving skills.

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government‑mandated benefits
• Performance‑based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided