HR Administrator

NightOwl Consulting Philippines Inc.; Philippines; On-site; PHP 558,000 - 669,600; Full time

Benefits offered by this job

Above market salary

HMO on Day 1 for principal and two dep

Government-mandated benefits

Performance-based Incentives

Quarterly Company Events

1,000 PHP De Minimis

Equipment and software provided

Job summary

NightOwl Consulting Philippines Inc. is seeking an HR Administrator in the Operations department to support the HR function with invoice processing, dependents verification, COBRA handling, and related administrative duties. Under moderate supervision, you will assist the Sr.

HR Project Manager on HR initiatives. Key responsibilities include preparing documents, coordinating calendars, processing changes for payroll, ensuring confidentiality, and providing customer service to employees.

Qualifications

• Prior experience in Human Resources is strongly preferred.
• Advanced skills in Microsoft Power Point.
• Experience with UltiPro HRIS and Concur is a plus.
• Strong customer service mindset with discretion.
• Excellent communication and interpersonal skills.
• Able to organize and manage multiple priorities.

Responsibilities

• Prepare and modify slide decks, reports, memos, letters, meeting agendas and other documents using software.
• Work with Sr. HR Project Manager; keep them informed of commitments and responsibilities.
• Assist HR initiatives including calendaring, meeting minutes and progress updates.
• Perform benefits tasks such as dependent verification and COBRA processing.
• Provide customer service by addressing basic employee requests and triaging issues.
• Maintain confidentiality of all corporate and personnel information.
• Support HR sub-functions and assist during audits and projects as needed.
• Process employee changes; update Payroll with verified documentation.
• Collect and upload documentation for name changes; coordinate with Payroll.
• Perform other duties as assigned.

Skills

PowerPoint

Interpersonal skills

Discretion

Attention to detail

Customer service

Multitasking

Tools

UltiPro HRIS

Concur

Job description

Department: Operations

Location: Client

Compensation: ₱50,000 - ₱60,000 / month

The HR Administrator plays an important role in the organization by performing a number of administrative activities related to the company’s Human Resource functions. The role is primarily responsible, under moderate supervision, for providing administrative support to the HR department by processing invoices, handling information requests, dependent verifications, processing COBRA, and any other assigned administrative duties. Additionally, the role will assist the Sr. HR Project Manager on HR initiatives within the department.

Key Responsibilities

• Prepare and modify slide decks, reports, memos, letters, meeting agendas, and other documents, using word processing, spreadsheet, database, or presentation software.
• Work closely and effectively with the Sr. HR Project Manager to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Assist the Sr. HR Project Manager with HR initiatives including calendaring, meeting agendas, meeting minutes and collecting updates from team members.
• Perform benefits related tasks including verification of dependents, processing COBRA, and following up with employees on missing documentation.
• Perform customer service functions by answering basic employee requests and questions or triaging escalated issues to the appropriate party.
• Maintain confidentiality of all corporate, personnel, and research matters.
• Support HR sub‑functions in a backup role; as well as, during audits and annual projects, as necessary.
• Process changes for employees: collect, verify, upload and send to Payroll to update employee record.
• Collect, verify and upload applicable documentation (social security card) for existing employee name changes, send to Payroll and update employee record(s).
• Perform other duties as assigned.

Skills, Knowledge and Expertise

• Prior experience working in Human Resources strongly preferred.
• Advanced skills in Microsoft Power Point required.
• Experience with UltiPro HRIS and Concur systems a plus.
• Passionate about delivering excellence in customer service within a team environment.
• Strong interpersonal skills.
• Ability to organize and manage multiple priorities simultaneously.
• Must be able to handle confidential matters with discretion.
• Strong attention to detail.

Benefits

• Above market salary
• HMO on Day 1 for principal and two dependents
• Government-mandated benefits
• Performance-based Incentives
• Quarterly Company Events
• 1,000 PHP De Minimis
• Equipment and software provided