HR Administrator

Hireframe; Philippines; Remote; MXN 201,000 - 312,000; Full time

Benefits offered by this job

Permanent remote work

Paid Time Off

HMO coverage

Annual performance bonuses

Coaching and growth opportunities

Job summary

Hireframe in Mexico is seeking an organized HR Administrator focused on Paylocity HRIS administration. You will manage employee records, ensure data accuracy, and support onboarding, offboarding, and general HR tasks within a remote-first team.

Key duties include auditing data, creating reports and dashboards in Paylocity, training staff on new features, coordinating offer letters, orientations, and exit processes, and assisting payroll with data changes.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field preferred.
• 2+ years of experience in HR administration with Paylocity experience.
• Strong understanding of HR processes including onboarding, offboarding, payroll, and compliance.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks.
• Excellent communication skills and ability to maintain confidentiality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and collaborate with cross-functional teams.

Responsibilities

• Paylocity HRIS Administration: manage and maintain employee records, audit data, create reports and dashboards, troubleshoot issues, and coordinate upgrades with training.
• Onboarding & Offboarding: handle offer letters, new hire data entry, orientation scheduling, exit interviews, deactivations, and final paperwork.
• HR Coordinator Tasks: maintain compliance, support benefits and employee relations, assist payroll data submissions.
• HRIS Process Improvement: identify improvements, optimize workflows, and develop documentation.

Skills

HR administration

HRIS systems

Paylocity

Data integrity

Reporting dashboards

Education

Bachelor's degree in HR or related

Tools

MS Office

Excel

PowerPoint

Job description

We are seeking an organized and detail-orientedHR Administrator to join our Human Resources team, with a primary focus on the administration of the Paylocity HRIS system. The ideal candidate will support the HR department in managing and maintaining the HRIS, ensuring data accuracy, and streamlining HR processes. Additionally, this role will be responsible for coordinating various HR tasks, including onboarding new employees, offboarding exiting employees, and assisting with general HR administrative duties.

Key Responsibilities:

• Paylocity HRIS Administration
  
  
  
  • Serve as the primary administrator for Paylocity, managing and maintaining employee records.
  
  
  • Ensure data integrity by regularly auditing the system for accuracy and updating employee information as needed.
  
  
  • Create and maintain reports, dashboards, and workflows in Paylocity to support HR initiatives and metrics.
  
  
  • Troubleshoot and resolve HRIS-related issues and work with Paylocity support as necessary.
  
  
  • Manage system upgrades and new feature rollouts, providing training to staff when needed.
  
  
  
  


• Onboarding & Offboarding:
  
  
  
  • Coordinate the onboarding process for new employees, including preparing offer letters, sending welcome packets, collecting necessary documents, and entering new hire information into the HRIS.
  
  
  • Ensure a smooth onboarding experience by scheduling orientation sessions, ensuring completion of new hire paperwork, and communicating with relevant departments.
  
  
  • Manage offboarding processes, including conducting exit interviews, deactivating system access, and processing final paperwork.
  
  
  • Ensure compliance with company policies and legal requirements during onboarding and offboarding.
  
  
  
  


• HR Coordinator Tasks
  
  
  
  • Assist in maintaining HR compliance by updating employee files, tracking certifications, and monitoring adherence to policies.
  
  
  • Support the HR team with employee relations, benefits administration, and other HR-related functions as needed.
  
  
  • Collaborate with payroll to ensure accurate and timely submission of data, such as new hires, terminations, and changes in employee status.
  
  
  • Provide administrative support in areas such as maintaining employee records, responding to employee inquiries, and generating reports.
  
  
  
  


• HRIS Process Improvement
  
  
  
  • Identify opportunities for process improvement in HRIS administration and HR operations.
  
  
  • Work with HR leadership to optimize HR workflows using the Paylocity system, enhancing efficiency and employee experience.
  
  
  • Develop documentation and procedures for HRIS-related tasks and train staff as necessary.
  
  
  
  

Requirements

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.


• 2+ years of experience in HR administration, with specific expertise in HRIS systems (Paylocity experience required).


• Strong understanding of HR processes, including onboarding, offboarding, payroll, and compliance.


• Exceptional organizational skills, attention to detail, and ability to manage multiple tasks.


• Excellent communication skills and ability to maintain confidentiality.


• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).


• Ability to work independently and collaborate with cross-functional teams

Preferred Skills:

• Experience working in a fast-paced environment.


• Knowledge of HR compliance and labor laws.


• Familiarity with benefits administration, performance management, and employee relations.

Benefits

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

• Permanent remote work flexibility


• Paid Time Off


• Health Maintenance Organization (HMO) coverage


• Annual performance bonuses


• Dedicated coaches offer an extra channel of support and skill-building


• Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.