HR & Admin Supervisor

Wilmar Edible Oils Philippines, Inc.; Gingoog; Vor Ort; PHP 400.000 - 640.000; Vollzeit

Zusammenfassung

Wilmar Edible Oils Philippines, Inc. in Gingoog City, Misamis Oriental, is seeking an HR and Administrative Specialist to oversee recruitment, employee relations, performance management, training, and statutory compliance at the manufacturing plant.

You will manage payroll coordination, benefits, and records, ensure policy alignment, and coordinate with the HR Head Office on salary offers, with onsite work and a focus on compliant, efficient operations.

Qualifikationen

• Bachelor’s degree in Psychology, Human Resource Management, Behavioral Science, Business Administration, or related field.
• 2–7 years of relevant experience in manufacturing or plant environment.
• Strong knowledge of HR operations, Philippine labor laws, statutory benefits, and employee relations.
• Experience in recruitment, payroll coordination, performance management, and training and development.
• Good leadership, organizational, communication, and problem-solving skills.
• Ability to handle confidential information and coordinate with multiple departments.
• Proficiency in Microsoft Office applications and HR systems.

Aufgaben

• Oversee HR and administrative functions at Gingoog manufacturing plant.
• Manage recruitment processes from vacancy to appointment letters and onboarding.
• Supervise employee relations, benefits administration, and payroll coordination.
• Coordinate performance evaluation, training plans, and development activities.
• Ensure statutory compliance and timely submission of regulatory requirements.
• Handle administrative management including facilities, security, reports, and events.
• Support succession planning and employee retention initiatives.
• Collaborate with Factory Manager and Top Management on HR policies and initiatives.

Kenntnisse

HR operations

Labor laws

Recruitment

Payroll coordination

Training & development

Leadership

MS Office

HR systems

Ausbildung

Bachelor’s degree in Psychology

Bachelor’s degree in HRM

Behavioral Science

Business Administration

Tools

HR systems

MS Office

Jobbeschreibung

ROLE OVERVIEW

To oversee HR and administrative functions in Gingoog manufacturing plant. The role is responsible for managing recruitment, employee relations, performance management, training and development, statutory compliance, and general administration while ensuring alignment with company policies and operational requirements.

DUTIES AND RESPONSIBILITIES

1. Hiring and Recruitment

• Determines manpower vacancies based on departmental requirements and the approved organizational structure.
• Coordinates with outsourced service providers for manpower requirements.
• Sources qualified applicants through online job postings, recruitment agencies, and partnerships with colleges and universities.
• Evaluates applications, conducts initial screening, and schedules interviews with concerned department heads.
• Shortlists applicants based on interview results, assessments, and departmental requirements.
• Administers employment tests and coordinates the final selection of qualified candidates.
• Facilitates pre-employment requirements, including medical examinations and necessary documentation.
• Coordinates with HR Head Office on salary offers and facilitates the preparation and issuance of Appointment Letters.

2. Employee Relations and Benefits Administration

• Ensures the proper administration of employee benefits and other HR-related services.
• Assists employees with SSS, Pag-IBIG, PhilHealth, ECC, insurance, medical claims, retirement benefits, and other statutory benefits.
• Facilitates the submission and processing of employee loan applications and benefit claims with concerned government agencies.
• Maintains accurate records of employee leaves, benefits, and claims.
• Promotes harmonious employee relations and ensures compliance with company policies and applicable labor laws.
• Addresses employee concerns, recommends appropriate resolutions, and implements initiatives to improve employee morale and engagement.
• Conducts periodic employee satisfaction surveys and recommends improvements based on feedback.
• Oversees the timely implementation of payroll processes and coordinates the collection and verification of employee attendance, overtime, and timekeeping records every payroll cut-off.
• Facilitates employee separation processes, including clearances, quitclaims, release documents, and final pay coordination.
• Maintains accurate and confidential records of employee personal 201 files/ records, and salary information.

3. Performance Management and Appraisal

• Facilitates the distribution and collection of employee Performance Appraisal Forms within established deadlines.
• Coordinates with supervisors and department heads to ensure proper and timely evaluation of employee performance.
• Reviews completed appraisal forms for accuracy and completeness before submission to the Factory Manager.
• Consolidates performance appraisal ratings and prepares summary reports for submission to Head Office.

4. Training and Development

• Conducts training needs assessments to identify employee competency gaps and development requirements.
• Develops training plans and programs aligned with organizational goals and operational requirements.
• Coordinates with department heads in preparing annual training plans, schedules, and training grids.
• Organizes employee orientations, seminars, workshops, and other learning activities.
• Coordinates with internal and external trainers to ensure the effective delivery of training programs.
• Monitors training participation and facilitates post-training evaluations to assess learning effectiveness.
• Identifies employees with potential for career advancement and recommends appropriate development opportunities.
• Evaluates the effectiveness of training initiatives in improving employee competencies and job performance.

5. Talent Retention and Succession Planning

• Develops and implements succession planning initiatives for supervisory and managerial positions.
• Coordinates with Factory Manager Top Management and department heads in identifying employees with leadership potential.
• Identifies critical positions and employees approaching retirement to ensure workforce continuity.
• Evaluates potential successors based on performance history, competencies, training, and career aspirations.
• Conducts discussions with identified employees regarding career goals and development plans.
• Maintains succession planning records and monitors employee readiness for future leadership roles.

6. Administrative Management

• Oversees plant security, cleanliness, and orderliness in coordination with the security agency and concerned departments.
• Ensures the proper maintenance of office facilities, guesthouses, staff houses, service vehicles, equipment, and other administrative resources.
• Coordinates necessary repairs and maintenance of office equipment, appliances, and facilities.
• Organizes company activities, including outings, sports events, employee gatherings, and team-building programs.
• Coordinates transportation, airport transfers, and accommodation arrangements for company guests and visitors.
• Oversees the preparation, maintenance, and submission of administrative reports and other documents required by Management.

7. Statutory and Regulatory Compliance

• Monitors plant compliance with applicable government regulations, permits, licenses, accreditations, and certifications.
• Coordinates with designated personnel to ensure timely processing and renewal of regulatory requirements.
• Monitors compliance schedules and follows up on pending documentary requirements.
• Facilitates necessary administrative arrangements, including cash advances, travel orders, and gate passes, for employees assigned to regulatory transactions.

8. Community Relations

• Assist the Sustainability & CSR Coordinator in the implementation of Corporate Social Responsibility (CSR) and Sustainability Programs in accordance with approved company guidelines.
• Assist with community partners, government agencies, NGOs, and program beneficiaries regarding CSR activities and initiatives when needed.
• Monitors program implementation, progress, and expenses against approved budgets.
• Evaluates community-related requests and recommendations for endorsement to Top Management.

9. Other Responsibilities

• Ensures compliance with company management systems and programs, including food safety, quality management, environmental protection, occupational health and safety, sustainability, and operational excellence.
• Participates in management meetings, company activities, and relevant seminars as required.
• Performs other related duties and responsibilities as assigned by Management.

QUALIFICATIONS:

• Bachelor's degree in Psychology, Human Resource Management, Behavioral Science, Business Administration, or any related field.
• At least 2–7 years of relevant experience, preferably in a manufacturing or plant environment.
• Strong knowledge of HR operations, Philippine labor laws, statutory benefits, and employee relations.
• Experience in recruitment, payroll coordination, performance management, and training and development.
• Good leadership, organizational, communication, and problem-solving skills.
• Ability to handle confidential information, manage multiple priorities, and coordinate effectively with different departments.
• Proficient in Microsoft Office applications and HR systems.
• Willing to work onsite: Gingoog City, Misamis Oriental.