HR–Admin Officer

IGG PHILIPPINES CORP.; Pasig; On-site; PHP 279,000 - 469,000; Full time

Job summary

IGG Philippines Corp. is seeking an HR–Admin Officer to provide administrative and coordination support across HR, office operations, and finance-related tasks.

You will handle cash advances, reimbursements, event budgets, supplier liaison, and filing, while ensuring compliance with labor laws and company policies. The role requires strong organizational skills, discretion with confidential information, and the ability to work with multiple departments.

Qualifications

• Bachelor’s degree required in HR, business admin, accounting, or related field.
• Experience in HR, admin, or finance coordination.
• Knowledge of applicable labor laws and regulations.
• Experience handling labor cases is an advantage.
• Strong organizational and follow-up skills.
• Able to manage confidential information with discretion.

Responsibilities

• Prepare and submit cash advances with supporting documents.
• Process reimbursements per company policy.
• Prepare budget proposals for events and engagement activities.
• Coordinate with suppliers and internal teams for events.
• Handle billing, invoicing, and finance requirements.
• Maintain HR and admin records and documentation.
• Support routine HR processes and admin requests.
• Assist with office administration and operational needs.
• Stay updated on labor laws and internal policies.
• Assist with labor-related documentation or case coordination.
• Handle ad hoc tasks and projects from management.
• Work Monday to Friday, 8 hours per day.

Skills

HR administration

Finance coordination

Organization & coordination

Communication skills

Confidentiality

Education

Bachelor's degree in HR/Business Admin/Accounting

Tools

MS Office

Job description

About the role

The HR–Admin Officer provides administrative and coordination support across human resources, other departments, and office operations. The role focuses on managing finance-related requests and documentation for company events and employee engagement activities, while supporting HR administration and helping ensure compliance with applicable labor laws and internal policies.

Key responsibilities

• Prepare and submit cash advance requests and ensure timely liquidation with complete supporting documents.
• Process employee and business-related reimbursement requests in accordance with company policies.
• Prepare budget proposals for company events, employee engagement activities, and other initiatives.
• Request and evaluate quotations from suppliers and service providers.
• Coordinate with suppliers, partners, Finance, HR, and internal teams to support event planning and delivery.
• Handle billing-related documents and follow up on invoices, payments, and other finance requirements.
• Maintain and organize HR and administrative records, files, and documentation.
• Provide support with routine HR processes and employee-related administrative requests.
• Assist with office administration and other operational requirements as needed.
• Keep up to date with applicable labor laws and regulations.
• Support the organization in following labor-law requirements and internal HR policies.
• Assist with labor-related documentation or case coordination when required.
• Handle ad hoc tasks and projects assigned by management.
• Work Monday to Friday for 8 working hours per day, excluding lunch breaks.

What we're looking for

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or a related field.
• Experience in HR, administrative, finance coordination, or a similar role.
• Sound knowledge of applicable labor laws and regulations.
• Experience handling labor cases is an advantage.
• Strong organizational, coordination, and follow-up skills.
• Careful and accurate when preparing financial and administrative documents.
• Good communication and interpersonal skills, with the ability to work effectively with employees, suppliers, partners, and other departments.
• Proficient in different Office tools.
• Able to manage competing priorities and handle confidential information with discretion.