HR and Admin Staff

Carbont Corporation; Makati; On-site; PHP 260,000 - 420,000; Full time

Job summary

Carbont Corporation is seeking an HR and Administration assistant in Makati, Philippines, to provide confidential, service-oriented HR support across recruitment, employee records, attendance, benefits documentation, training, and workplace services.

You will work under the HR and Administration Manager, handling onboarding, document control, payroll preparation input, and compliance with approved procedures.

Qualifications

• Bachelor's degree in HR, Psychology, Business Administration, or related field.
• 0-2 years of HR or administrative support experience preferred, fresh grads considered.
• Strong organizational, documentation, and approval-process skills.

Responsibilities

• Post approved vacancies and manage applicant trackers; coordinate interviews.
• Verify preemployment documents and flag missing information.
• Draft onboarding documents and orientation schedules; track deadlines.
• Maintain accurate HR records, 201 files, and HR system entries.
• Prepare routine employment certificates and personnel forms.
• Compile attendance, leave, and payroll changes for payroll processing.
• Update benefits enrollment forms and coordinate with Accounting or providers.
• Issue reminders for appraisals, probation reviews, training, and policy acknowledgments.
• Route grievances and employee concerns to the Manager or designated channel.
• Coordinate office supplies, meeting arrangements, courier services, travel, and facilities requests.

Skills

HR support

Recruitment

Recordkeeping

Administration

Communication

Microsoft Office

Education

Bachelor's degree in HR or related field

Tools

HRIS

MS Office

Job description

About the role

Provide accurate, timely, confidential, and service-oriented HR and administrative support across recruitment, employee records, attendance, benefits documentation, training, and workplace services. Work under the HR and Administration Manager within the policies and governance established by the HR and Administration Head. Support implementation and recordkeeping while referring approvals, sensitive cases, and policy decisions to authorized personnel.

Key responsibilities

• Post approved vacancies, maintain applicant trackers, schedule interviews, and coordinate candidate communications using approved instructions and templates
• Collect and check preemployment documents against the approved checklist; flag missing or inconsistent information to the Manager
• Prepare draft onboarding documents, orientation schedules, access and equipment requests, and acknowledgment forms; track completion and probation review deadlines
• Maintain accurate and secure employee 201 files, HR system entries, personnel trackers, and document logs; update records only on approved instructions and supporting documents
• Prepare routine employment certificates, personnel forms, movement records, and separation checklists for review and authorized signature
• Compile attendance, leave, overtime, and approved personnel changes for payroll preparation; reconcile source records and identify exceptions
• Prepare benefits enrollment and update forms and supporting statutory records for Manager review and coordination with Accounting or authorized providers
• Issue approved reminders and track appraisal, probation review, training, and policy-acknowledgment deadlines; consolidate submissions and completion reports
• Receive and confidentially route grievances and employee concerns to the Manager or designated reporting channel
• Coordinate office supplies, meeting arrangements, courier services, travel requests, utilities documentation, and routine facilities requests within approved procedures

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, Office Administration, or a related field; equivalent relevant education and work experience may be considered
• Preferably 0-2 years of HR or administrative support experience; fresh graduates with relevant internship experience may be considered
• Practical ability to maintain records, check documents, organize schedules, prepare correspondence, and follow established approval procedures
• Working proficiency in Word, Excel, email, and shared document tools; familiarity with HR or attendance systems is an advantage
• Basic understanding of confidentiality, data privacy, attendance, benefits documentation, and workplace safety procedures
• Clear written and verbal communication, attention to detail, dependable follow-through, and respectful employee service