HR/Admin Assistant

Reverie Esthetic & Hair Center; Philippines; On-site; PHP 335,000 - 469,000; Full time

Job summary

Reverie Esthetic & Hair Center in Makati City, Metro Manila, is hiring an HR/Admin Assistant for a full-time role. You will support HR and administrative functions, assist with recruitment, payroll data entry, and onboarding, while ensuring confidential handling of personnel records.

The position requires a Diploma/degree in HR or related field with 1 year of HR/administrative experience preferred, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Diploma or degree in HR, psychology, business administration or related field.
• 1 year experience in HR or administrative support preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office and HR systems.
• Ability to handle confidential information.

Responsibilities

• Assist with recruitment tasks: posting ads, screening, scheduling interviews, and candidate records.
• Provide general admin support to HR and management, incl meetings and documents.
• Maintain and update employee records and HR documentation with data protection in mind.
• Process employment contracts, leaves, and performance eval forms.
• Coordinate induction and onboarding for new staff.
• Assist with payroll data entry and verification.
• Support HR policies, training programs, and employee engagement initiatives.
• Process government-m mandated benefits (SSS, PhilHealth, PAG-IBIG).
• Handle office admin tasks: filing, data entry, and correspondence.
• Provide admin support during recruitment events and company activities.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office

Discretion/confidentiality

Education

Diploma/degree in HR or related field

Tools

HR management systems

Job description

About the role

We are seeking an HR/Admin Assistant to join our dynamic team at Reverie Esthetic & Hair Center in Makati City, Metro Manila. This is a full-time position that plays a crucial role in supporting the smooth operation of our human resources and administrative functions. As HR/Admin Assistant, you will serve as a key member of our team, providing essential support to both management and staff whilst ensuring that our workplace runs efficiently and professionally. Your contributions will directly impact employee satisfaction, operational efficiency, and the overall success of our organization.

Key responsibilities

• Assist with recruitment processes, including posting job advertisements, screening applications, scheduling interviews, and maintaining candidate records

• Provide general administrative support to the HR department and management team, including scheduling meetings, preparing documents, and managing correspondence

• Maintain and update employee records, personnel files, and HR documentation in accordance with data protection and company policies

• Process employee-related paperwork including employment contracts, leave requests, and performance evaluation forms

• Coordinate employee induction and onboarding programs for new staff members

• Assist with payroll administration, including data entry and verification of employee information

• Support the organization and implementation of HR policies, training programs, and employee engagement initiatives

• Process employees' government mandated benefits (SSS, Philhealth, PAG-IBIG)

• Handle general office administration tasks, including filing, data entry, and correspondence management

• Provide administrative support during recruitment events, team meetings, and company activities

QUALIFICATIONS

• Diploma or degree in Human Resources, Psychology, Business Administration, or a related field is preferred

• Proven experience in an HR or administrative support role, ideally within a customer-facing or service-oriented environment (1 year experience is an advantage)

• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively

• Excellent communication skills, both written and verbal, with the ability to interact professionally with staff at all levels

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and experience with HR management systems or databases

• Attention to detail and accuracy, particularly when handling sensitive personnel information and documentation

• Ability to maintain confidentiality and handle sensitive HR matters with discretion and professionalism

• Basic knowledge of Philippine labor laws and regulations is advantageous