HR/Admin Assistant

F.tech R&D Philippines, Inc.; Laguna; On-site; PHP 201,000 - 335,000; Full time

Job summary

F.tech R&D Philippines, Inc. seeks a diligent administrative role to support HR, purchasing, and general services. The position performs routine and some non-routine tasks with judgment, assisting in documentation and service support across departments.

The role involves liaison with government units and vendors, handling timekeeping, recruitment, benefits, and maintenance of office equipment and records, contributing to smooth operational functions.

Qualifications

• Experience in implementing HR programs such as timekeeping, training, recruitment, and employee benefits.
• Ability to coordinate with third-party providers and government agencies for benefits and welfare.
• Proven capability to assist in purchasing and general services tasks.

Responsibilities

• Assist in HR program administration including timekeeping, training, recruitment, and benefits.
• Coordinate third-party services and government agencies for employee welfare.
• Process interview scheduling, testing, and medical examinations for applicants.

Skills

Timekeeping

Recruitment

Employee benefits

Vendor coordination

Office procedures

Government liaison

Job description

Performs little complex and routine tasks and simple process and non-routinary task with his own judgment on activities related to office procedures on human resources, purchasing, and general services. Provides assistance in the implementation and documentation of various service support.

I. Human Resources

1. Provides assistance in the implementation and administration of HR program such as timekeeping, training, recruitment and employee benefits.
2. Coordinates the services of the third-party providers and government agencies in processing employee benefits and welfare.
3. Calls up applicants for schedule of interview and process the testing and medical examination.
4. Coordinates with the Recreation Committee in setting up program for Sports, Summer Outing, Family Day and Christmas party activities foe the promotion of an effective employees’ welfare. Updates bulletin boards and other communication board in relation to these activities

II. General Services

1. Monitors, and controls pantry, janitorial and office supplies. Prepares Monthly Stock Report for submission.

2.Assists in the maintenance of office equipment, machines and vehicles. Coordinates with related providers for any repair or troubleshooting to ensure its running condition.

3.Provides liaison works for corporate required documentation and coordination with government units SSS, PagIBIG, Philhealth, BOC, PEZA, LGU, Dole, etc. on processing activities such as business permit, visa application, licensures, etc.

III. Purchasing

1. Evaluates and processes the specifications of incoming Purchase Request (PR) submitted by requisitioning department.
2. Going out on official business to canvass or source materials, conducting on-site ocular inspection or to purchase of materials for office use.
3. Prepares PO / RR and the orderly quality inspection and acceptance of material supplies delivered for issuance to the requisitioning department.
4. Coordinates and process shipment documentation for importation and exportation to PEZA and related agencies/forwarders.
5. Coordinate with accounting payment of Purchase Order based on Receiving Report.
6. Prepares and updates monthly reports of PR / PO and RR.

IV. Others

1. Files , records and safekeeping of employees’ 201 file and health/medical records.