HR Admin Assistant

Cuervo Far East, Inc.; Manila; On-site; PHP 279,000 - 469,000; Full time

Job summary

Cuervo Far East, Inc. is seeking an HR assistant to support recruitment, onboarding, and employee relations in our Manila office.

The role involves maintaining HR records, coordinating with government partners, and assisting in various HR projects with a focus on accuracy and compliance. The candidate should have a degree in HR or business and 1–2 years of HR experience, along with familiarity with SAP and Workday systems.

Qualifications

• Bachelor's degree in HR or business-related field.
• 1–2 years of experience in HR functions.
• Familiarity with HR processes and government compliance is a plus.

Responsibilities

• Assist in HR projects, recruitment, and employee induction.
• Maintain and organize HR office files and employee records.
• Assist in employee inquiries and employee relations activities.
• Prepare employee documents for government partners (SSS, PhilHealth, BIR).
• Input SAP reports and assist in Workday-related admin tasks.
• Coordinate with procurement for purchase orders and vendor communications.
• Close payments for PRs with active POs and coordinate with internal staff.

Skills

HR experience

Education

Human Resource Management degree or business degree

Tools

SAP

Workday

Job description

Qualifications:

• Human Resource Management Course degree holder or any Business degree.
• With 1-2 years experience in HR functions

Deliverables and Scope of Work

• Assist in HR projects, recruitment process, and employee induction program
• Maintain and organize HR office files and employee 201 files
• Assist in employee inquiries and employee relations activities in the office
• Train new investigators in using the electronic registry. Assist in preparing employee documents for government institution partners (SSS, Philhealth, BIR, etc.)
• Assist in logistics preparation for employee training and HR led activities
• Input SAP reports from time to time
• Admin Services for Workday Systems.
• Create PRs for all related HR Dept. requirements other than HR operations.
• Coordination with Cluster Procurement Manager and DMT for Purchase Order release to supplier
• Solicit directly to suppliers for Purchase Request to vendors for quotation less than 5,000 USD
• Relaying all Purchase Request to Cluster Procurement Manager and DMT for purchases more than 5,000 USD
• Close payments to all created PRs with active POs
• Coordination with Internal Staff for payment settlement to suppliers
• Contracts uploading
• Knowledge Transfer on service deliverables
• Perform activities that may be assigned by the HR Head from time to time
• Vendor Management (Vendor accreditation -managing process and requirements; payments - invoice management; Ensuring approvals - SAP/Newgen; Following up 3PRM; Coordination with regional accounting)

Expectations

• Completion of assigned tasks related to HR activities based on agreed timelines and agreed quality of outcome
• Completion of preparation of logistics related to HR activities