HR Admin. Staff

Powertech Substation Services, Inc.; Quezon City; On-site; PHP 240,000 - 420,000; Full time

Job summary

Powertech Substation Services, Inc. is seeking an HR support professional to maintain employee records, respond to routine inquiries, and support payroll and benefits processes.

The role involves handling confidential information, coordinating interviews and orientations, and assisting with payroll, training sessions, and HR events as part of a busy human resources team in the Philippines.

Responsibilities

• Maintains accurate up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc., refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed properly.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Support all internal and external HR-related inquiries or requests.
• Maintain digital and electronic records of employees.
• Assists with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Maintain calendars of the HR management team.
• Oversee the completion of compensation and benefit documentation.
• Assist with performance management procedures.
• Schedule meetings, interviews, HR events and maintain agendas.
• Assist in coordination of training sessions and seminars.
• Assist in orientations and update records of new staff.
• Process payroll and resolve any payroll errors.
• Provides payroll information by collecting time and attendance records.
• Maintains employee information by entering and updating employment and status-change data.
• Provides secretarial support by entering, formatting, and printing information.
• Answers the telephone, relays messages, and maintains equipment and supplies.
• Maintains quality service by following organization standards.

Job description

• Maintains accurate up- to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc., refers more complex questions to appropriate senior-level HR staff or management.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed properly.
• Provides clerical support to the HR department.
• May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
• Acts as liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
• Conducts or assists with new hire orientation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Support all internal and external HR-related inquiries or requests.
• Maintain digital and electronic records of employees.
• Assists with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Maintain calendars of the HR management team.
• Oversee the completion of compensation and benefit documentation.
• Assist with performance management procedures.
• Schedule meetings, interviews, HR events and maintain agendas.
• Assist in coordination of training sessions and seminars.
• Assist in orientations and update records of new staff.
• Process payroll and resolve any payroll errors.
• Provides payroll information by collecting time and attendance records.
• Maintains employee information by entering and updating employment and status-change data.
• Provides secretarial support by entering, formatting, and printing information.
• Answers the telephone, relays messages, and maintains equipment and supplies.
• Maintains quality service by following organization standards.