HR/ADMIN ASSISTANT

F. Tech R&D Philippines, Inc.; Biñan; On-site; PHP 260,000 - 360,000; Full time

Job summary

F. Tech R&D Philippines, Inc. is seeking a versatile administrator to support HR programs, recruitment, employee benefits, and timekeeping. You will coordinate with third-party providers and government agencies and handle purchasing processes and documentation.

The role involves liaising on permits, visas, and PEZA coordination, maintaining employee records, and assisting in office operations, facilities, and procurement activities.

Qualifications

• Experience with HR program administration, recruitment, and employee benefits.
• Experience coordinating with third-party providers and government agencies.
• Experience with purchasing processes and procurement documentation.
• Ability to manage office supplies and equipment maintenance coordination.
• Experience with import/export shipment processing and PEZA coordination.
• Ability to file, record and maintain safekeeping of employee records and health/medical documents.

Responsibilities

• Assist in the implementation and administration of HR programs such as training, recruitment, employee benefits and timekeeping.
• Coordinate services of third-party providers and government agencies in processing employee benefits and welfare including HMO, insurance claims, retirement benefits, shuttle service, rice incentives, annual physical examinations, SSS/PagIbig/Philhealth, and payroll enrollment.
• Call up applicants for interview scheduling and process their testing and medical examination.
• Coordinate with the Recreation Committee in setting up programs for Sports, Summer Outing, Family Day and Christmas party activities.
• Monitor and control pantry, janitorial and office supplies; prepare monthly stock reports.
• Assist in maintenance of office equipment, machines and vehicles; coordinate with providers for repair or troubleshooting.
• Provide liaison for corporate required documentation and coordination with government units on processing activities such as business permits, visa applications, licensures.
• Evaluate and process specifications of incoming Purchase Requests submitted by requisitioning departments.
• Conduct official business to canvass or source materials and conduct on-site inspections for material purchases.
• Prepare PO/RR and conduct quality inspection and acceptance of delivered material supplies.

Skills

HR administration

Recruitment

Employee benefits

Third-party coordination

Purchasing processes

Procurement documentation

PEZA coordination

Job description

About the role

Performs routine and non-routine tasks with independent judgment on activities related to office procedures in human resources, purchasing, and general services. Assists in the implementation and documentation of various service support functions.

Key responsibilities

• Assist in the implementation and administration of HR programs such as training, recruitment, employee benefits and timekeeping

• Coordinate services of third-party providers and government agencies in processing employee benefits and welfare including HMO, insurance claims, retirement benefits, shuttle service, rice incentives, annual physical examinations, SSS/PagIbig/Philhealth, and payroll enrollment

• Call up applicants for interview scheduling and process their testing and medical examination

• Coordinate with the Recreation Committee in setting up programs for Sports, Summer Outing, Family Day and Christmas party activities

• Monitor and control pantry, janitorial and office supplies; prepare monthly stock reports

• Assist in maintenance of office equipment, machines and vehicles; coordinate with providers for repair or troubleshooting

• Provide liaison for corporate required documentation and coordination with government units on processing activities such as business permits, visa applications, licensures

• Evaluate and process specifications of incoming Purchase Requests submitted by requisitioning departments

• Conduct official business to canvass or source materials and conduct on-site inspections for material purchases

• Prepare PO/RR and conduct quality inspection and acceptance of delivered material supplies

About you

• Ability to perform routine and non-routine tasks with independent judgment

• Experience with HR program administration, recruitment, and employee benefits

• Experience coordinating with third-party providers and government agencies

• Experience with purchasing processes, purchase requests, and procurement documentation

• Ability to manage office supplies and equipment maintenance coordination

• Experience with import/export shipment processing and PEZA coordination

• Ability to file, record and maintain safekeeping of employee records and health/medical documents