Administrative Executive

BAIYOUTE INTERNATIONAL PTE. LTD; Santo Niño 1st; On-site; PHP 223,000 - 335,000; Full time

Benefits offered by this job

5-day work week

Annual leave

Medical benefits

Performance bonus

Career development opportunities

Job summary

BAIYOUTE INTERNATIONAL PTE. LTD is seeking an Administrative Executive to support daily operations, coordinate tasks, maintain records and liaise with internal departments and external parties.

The role requires a diploma in business administration or related field, 1–2 years of experience, and strong English, communication, and time-management skills. Proficiency in Microsoft Word and Excel is essential, with the ability to work in a fast-paced environment.

Qualifications

• Diploma or equivalent qualification in Business Administration, Management or a related field.
• Minimum 1–2 years of relevant administrative experience.
• Proficient in English and able to communicate effectively.
• Strong organizational and time-management skills.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Handle daily administrative and office management duties
• Maintain and organize company documents, records and filing systems
• Prepare quotations, invoices, reports, letters and other administrative documents
• Handle emails, telephone calls and general enquiries
• Coordinate with suppliers, vendors and service providers
• Manage office supplies, stationery and inventory
• Assist with purchasing and obtaining quotations from suppliers
• Arrange meetings, appointments and company events when required
• Coordinate with internal departments to follow up on administrative matters
• Maintain accurate records and update administrative databases

Skills

English proficiency

Microsoft Office

Communication skills

Organizational skills

Independent work

Detail-oriented

Education

Diploma in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

We are looking for a responsible and detail-oriented Administrative Executive to support our company's daily administrative and office operations. The successful candidate will be responsible for coordinating administrative tasks, maintaining records, communicating with internal departments and external parties, and ensuring the smooth running of day-to-day office operations.

Key responsibilities

• Handle daily administrative and office management duties

• Maintain and organize company documents, records and filing systems

• Prepare quotations, invoices, reports, letters and other administrative documents

• Handle emails, telephone calls and general enquiries

• Coordinate with suppliers, vendors and service providers

• Manage office supplies, stationery and inventory

• Assist with purchasing and obtaining quotations from suppliers

• Arrange meetings, appointments and company events when required

• Coordinate with internal departments to follow up on administrative matters

• Maintain accurate records and update administrative databases

About you

• Diploma or equivalent qualification in Business Administration, Management or a related field

• Minimum 1–2 years of relevant administrative experience preferred

• Good command of written and spoken English

• Good communication and interpersonal skills

• Proficient in Microsoft Office, especially Word and Excel

• Strong organizational and time-management skills

• Responsible, detail-oriented and able to work independently

• Positive attitude and willingness to learn

• Able to work in a fast-paced environment

Benefits

• 5-day work week

• Annual leave

• Medical benefits

• Performance bonus, where applicable

• Career development opportunities