Administrative Assistant

XM Global Solutions; Parañaque; On-site; PHP 279,000 - 390,600; Full time

Job summary

A reputable company in Metro Manila is looking for an Administrative Assistant to provide essential administrative and clerical support. This role involves managing documents, coordinating between internal teams, assisting in procurement, and scheduling meetings. Ideal candidates should have a Bachelor's degree in Business Administration, strong organizational skills, and proficiency in Microsoft Office. Experience in office support is preferred to help maintain efficient office operations.

Qualifications

• At least 1 year of administrative or office support experience is an advantage.
• Ability to handle multiple tasks efficiently.
• Maintaining confidentiality of company documents.

Responsibilities

• Provide general administrative and clerical support to the office.
• Manage, organize, and maintain documents, records, and reports.
• Assist in scheduling meetings, appointments, and office activities.
• Support procurement activities including requesting quotations.

Skills

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Strong organizational skills

Good communication abilities

Detail-oriented

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Description

The Administrative Assistant provides general administrative and clerical support to ensure efficient office operations. The role involves handling documents and reports, coordinating with internal teams, and assisting in procurement and scheduling activities.

Key Responsibilities

• Provide general administrative and clerical support to the office
• Manage, organize, and maintain documents, records, and reports
• Assist in internal coordination between departments and teams
• Support procurement activities including requesting quotations, purchase requests, and monitoring orders
• Assist in scheduling meetings, appointments, and office activities
• Handle incoming and outgoing documents, emails, and communications
• Maintain office supplies inventory and coordinate replenishment when needed
• Support day-to-day office operations and administrative requirements

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, or related field preferred
• At least 1 year of administrative or office support experience is an advantage
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and time management skills
• Good communication and coordination abilities
• Detail-oriented and able to handle multiple tasks

Preferred Skills

• Experience in procurement or office operations support
• Ability to maintain confidentiality of company documents
• Strong interpersonal skills and team-oriented mindset