Administrative Assistant

Anywhere Talent; Manila; On-site; PHP 268,000 - 402,000; Full time

Job summary

Anywhere Talent is seeking a reliable Administrative Assistant to support daily office operations and assist the HR team with recruitment and employee records. The role involves data entry, calendar management, onboarding support, and maintaining job postings on platforms like Indeed.

The ideal candidate will have strong organizational skills, excellent communication, and the ability to handle confidential information.

Qualifications

• Proven experience in an administrative or similar role.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of attention to detail and ability to handle confidential information.
• Experience supporting HR or recruitment processes is a plus.

Responsibilities

• Handle general administrative tasks such as filing, data entry, and email management.
• Schedule meetings, coordinate appointments, and manage calendars.
• Prepare reports, presentations, and internal documents.
• Support onboarding processes and maintain accurate HR records.
• Assist with maintaining and updating job postings on platforms such as Indeed, including tracking performance and basic budgeting for postings.
• Review applications and candidate paperwork to ensure completeness and accuracy.
• Coordinate interview schedules and send communication emails to candidates.
• Maintain organized digital and physical employee records while ensuring confidentiality.
• Monitor and manage office supplies and support daily office operations.
• Provide additional administrative and HR support tasks as needed.

Skills

MS Office

Organizational skills

Time management

Communication

Confidentiality

HR/recruitment support

Job description

About the Role

We are looking for a reliable, organized Administrative Assistant to support daily office operations and keep the team on track. This role also provides essential back-office administrative support to the HR team, ensuring smooth coordination of recruitment and employee documentation processes.

Key Responsibilities

• Handle general administrative tasks such as filing, data entry, and email management
• Schedule meetings, coordinate appointments, and manage calendars
• Prepare reports, presentations, and internal documents
• Support onboarding processes and maintain accurate HR records
• Assist with maintaining and updating job postings on platforms such as Indeed, including tracking performance and basic budgeting for postings
• Review applications and candidate paperwork to ensure completeness and accuracy
• Coordinate interview schedules and send communication emails to candidates
• Maintain organized digital and physical employee records while ensuring confidentiality
• Monitor and manage office supplies and support daily office operations
• Provide additional administrative and HR support tasks as needed

Requirements

• Proven experience in an administrative or similar role
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of attention to detail and ability to handle confidential information
• Experience supporting HR or recruitment processes is a plus

Anywhere Talent is proud to be an equal opportunity workplace. We are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.