HR Admin

Ace Promotion & Marketing Corporation; Mandaue; On-site; PHP 180,000 - 320,000; Full time

Job summary

Ace Promotion & Marketing Corporation is seeking an HR Administrative Assistant to provide essential HR and administrative support across regional operations. You will maintain employee records, assist with recruitment, and ensure policy compliance while coordinating compensation, benefits, and documentation.

The role requires strong organizational skills, confidentiality, and the ability to manage multiple tasks independently.

Qualifications

• College graduate in HRM, Psychology, Business Administration, or related field.
• Experience in HR, recruitment, or administrative support is an advantage.
• Knowledgeable in HR documentation, records management, and government-mandated benefits.
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint).
• Highly organized, detail-oriented, and able to handle confidential information.
• Strong communication, interpersonal, and coordination skills.
• Able to work independently and manage multiple tasks efficiently.

Responsibilities

• Maintain and organize employee 201 files, HRIS records, and other administrative documents.
• Assist in recruitment, applicant screening, onboarding, and deployment requirements.
• Coordinate employee concerns, government-mandated benefits, payroll ATM issuance, and HR documentation.
• Prepare, file, and monitor employment contracts, disciplinary records, exit clearances, and other HR-related documents.
• Maintain accurate regional databases, company records, and administrative reports while ensuring compliance with company policies and procedures.
• Coordinate with Head Office, Area Operations, and other departments regarding HR and administrative concerns.
• Perform other administrative and HR duties as assigned.

Skills

HR experience

Recruitment

Admin support

HR documentation

Records management

Govt benefits knowledge

MS Office

Communication skills

Interpersonal skills

Independence

Multi-tasking

Education

HRM / Psychology / Business Administration degree

Tools

Microsoft Office

Job description

Job Description:

About The Role

The HR Administrative Assistant provides administrative and human resource support to regional and satellite operations by maintaining employee records, assisting in recruitment, ensuring compliance with HR policies, and coordinating compensation, benefits, and administrative requirements. The role helps ensure efficient HR and administrative processes while supporting operational manpower needs.

Key responsibilities

• Maintain and organize employee 201 files, HRIS records, and other administrative documents
• Assist in recruitment, applicant screening, onboarding, and deployment requirements
• Coordinate employee concerns, government-mandated benefits, payroll ATM issuance, and HR documentation
• Prepare, file, and monitor employment contracts, disciplinary records, exit clearances, and other HR-related documents
• Maintain accurate regional databases, company records, and administrative reports while ensuring compliance with company policies and procedures
• Coordinate with Head Office, Area Operations, and other departments regarding HR and administrative concerns
• Perform other administrative and HR duties as assigned

Qualification

• College graduate of Human Resource Management, Psychology, Business Administration, or any related course
• Experience in HR, recruitment, or administrative support is an advantage
• Knowledgeable in HR documentation, records management, and government-mandated benefits
• Proficient in Microsoft Office applications (Word, Excel, and PowerPoint)
• Highly organized, detail-oriented, and able to handle confidential information
• Strong communication, interpersonal, and coordination skills
• Able to work independently and manage multiple tasks efficiently