Homeschool Global Philippines - Sports Administrative Coordinator

AnchorEd; Manila; On-site; PHP 279,000 - 469,000; Full time

Benefits offered by this job

HMO coverage

Educational support

Laptop on onboarding

Tuition scholarship for children

Leave benefits

Job summary

AnchorEd in Manila is seeking a Sports Program Coordinator to ensure proper documentation, records, and coordination of student-athlete requirements, sports activities, and tournaments.

You will work with coaches, parents, Valor Administration, and internal departments to support all HG sports programs, manage schedules, scholarships, payments, and event logistics.

Responsibilities

• Maintain an updated master database of all HG student-athletes across sports disciplines.
• Organize athlete profiles, enrollment records, eligibility documents, and participation history.
• Coordinate the collection and verification of school forms, certifications, medical clearances, waivers, and other tournament requirements.
• Monitor document submission deadlines and follow up on incomplete requirements.
• Ensure that athlete information and confidential records are securely maintained and properly organized.
• Coordinate with HG Admissions and other relevant departments regarding athlete enrollment status.
• Assist in processing and monitoring sports scholarship applications, endorsements, commitment forms, and supporting documents.
• Maintain an updated scholarship monitoring tracker.
• Follow up on pending submissions, approvals, and enrollment requirements.
• Ensure scholarship-related documents are properly recorded and endorsed to authorized personnel.
• Maintain updated training schedules, venue assignments, and sports calendars.
• Coordinate training schedules and administrative requirements with coaches, team managers, and venue representatives.
• Consolidate training attendance records submitted by coaches or authorized personnel.
• Assist in coordinating schedule adjustments, venue changes, cancellations, and announcements.
• Maintain records of coaching assignments, team rosters, and sports program activities.
• Coordinate tournament registration, eligibility documentation, and submission of requirements.
• Maintain a centralized calendar of tournaments, leagues, and competitions.
• Assist in organizing transportation, venue arrangements, equipment, uniforms, and other tournament logistics.
• Attend designated tournaments and sports events with the Sports Program Manager when required.
• Record tournament participation, game results, athlete achievements, awards, and relevant concerns.
• Organize official tournament documentation, including photographs, videos, reports, and related records.
• Maintain sports-related payment monitoring records and trackers.
• Coordinate with Finance regarding payment verification, tournament fees, reimbursements, supplier payments, and other approved expenses.
• Assist in preparing purchase requests, payment requests, supporting documents, and reimbursement records.
• Follow up on pending financial transactions and documentation requirements.
• Ensure that all financial requests are submitted through approved company procedures.
• Serve as an administrative coordination point for coaches, parents, team managers, student-athletes, school departments, and external partners.
• Prepare and distribute approved announcements, reminders, schedules, and administrative updates.
• Coordinate primarily with designated parent representatives when applicable to maintain organized communication.
• Respond to routine administrative inquiries and elevate sensitive or policy-related matters to the Sports Program Manager.
• Maintain professional and timely communication across official channels.
• Coordinate with Valor Administration regarding HG student-athletes participating in basketball, volleyball, and football programs.
• Ensure HG-specific student records, scholarships, enrollment-related requirements, and reporting are properly monitored.
• Consolidate relevant information from Valor-managed sports for HG reporting purposes.
• Coordinate with Valor Administration to prevent duplication of responsibilities and ensure clear accountability.
• Provide administrative support for badminton, chess, lawn tennis, swimming, table tennis, gymnastics, taekwondo, archery, athletics, and other HG sports disciplines.
• Coordinate directly with coaches, parent representatives, tournament organizers, and relevant sports partners.
• Maintain athlete records, tournament participation, accomplishments, schedules, documentation, and administrative requirements for these sports.
• Coordinate approved uniform and equipment orders with suppliers.
• Maintain records of orders, deliveries, distribution, and pending requirements.
• Monitor sports equipment and inventory records when applicable.
• Assist with venue preparation and logistical requirements for sports activities and events.
• Coordinate supplier-related concerns and follow up on outstanding deliverables.
• Maintain confidential records of reported sports-related incidents and concerns.
• Assist in collecting written statements, reports, and supporting documents when instructed by the Sports Program Manager.
• Escalate safeguarding, disciplinary, safety, and other sensitive matters promptly through established reporting procedures.
• Maintain confidentiality and proper handling of sensitive information.
• Support documentation and administrative follow-through without independently conducting disciplinary investigations or imposing sanctions.
• Prepare weekly and monthly sports administrative accomplishment reports.
• Maintain updated records of student-athlete participation, tournament results, awards, and program milestones.
• Track pending administrative requirements, deadlines, and operational concerns.
• Assist the Sports Program Manager in preparing presentations, reports, program updates, and other department deliverables.
• Recommend improvements to administrative systems and workflows.

Job description

The role ensures proper documentation, accurate recordkeeping, timely communication, and efficient coordination of student-athlete requirements, sports activities, tournaments, scholarships, financial transactions, and operational logistics.

The coordinator works directly under the Sports Program Manager and collaborates with coaches, team managers, parents, Valor Administration, internal departments, and external sports organizations.

The position supports all HG sports programs, including Valor-managed sports and individual sports disciplines.

Key Responsibilities:

1. Student-Athlete Records and Documentation

• Maintain an updated master database of all HG student-athletes across sports disciplines.
• Organize athlete profiles, enrollment records, eligibility documents, and participation history.
• Coordinate the collection and verification of school forms, certifications, medical clearances, waivers, and other tournament requirements.
• Monitor document submission deadlines and follow up on incomplete requirements.
• Ensure that athlete information and confidential records are securely maintained and properly organized.

2. Enrollment and Scholarship Administration

• Coordinate with the HG Admissions and other relevant departments regarding athlete enrollment status.
• Assist in processing and monitoring sports scholarship applications, endorsements, commitment forms, and supporting documents.
• Maintain an updated scholarship monitoring tracker.
• Follow up on pending submissions, approvals, and enrollment requirements.
• Ensure scholarship-related documents are properly recorded and endorsed to authorized personnel.

3. Sports Program and Training Administration

• Maintain updated training schedules, venue assignments, and sports calendars.
• Coordinate training schedules and administrative requirements with coaches, team managers, and venue representatives.
• Consolidate training attendance records submitted by coaches or authorized personnel.
• Assist in coordinating schedule adjustments, venue changes, cancellations, and announcements.
• Maintain records of coaching assignments, team rosters, and sports program activities.

4. Tournament and Competition Administration

• Coordinate tournament registration, eligibility documentation, and submission of requirements.
• Maintain a centralized calendar of tournaments, leagues, and competitions.
• Assist in organizing transportation, venue arrangements, equipment, uniforms, and other tournament logistics.
• Attend designated tournaments and sports events with the Sports Program Manager when required.
• Record tournament participation, game results, athlete achievements, awards, and relevant concerns.
• Organize official tournament documentation, including photographs, videos, reports, and related records.

5. Financial and Payment Coordination

• Maintain sports-related payment monitoring records and trackers.
• Coordinate with Finance regarding payment verification, tournament fees, reimbursements, supplier payments, and other approved expenses.
• Assist in preparing purchase requests, payment requests, supporting documents, and reimbursement records.
• Follow up on pending financial transactions and documentation requirements.
• Ensure that all financial requests are submitted through approved company procedures.

6. Communication and Stakeholder Coordination

• Serve as an administrative coordination point for coaches, parents, team managers, student-athletes, school departments, and external partners.
• Prepare and distribute approved announcements, reminders, schedules, and administrative updates.
• Coordinate primarily with designated parent representatives when applicable to maintain organized communication.
• Respond to routine administrative inquiries and elevate sensitive or policy-related matters to the Sports Program Manager.
• Maintain professional and timely communication across official channels.

7. Coordination with Valor Administration

• Coordinate with Valor Administration regarding HG student-athletes participating in basketball, volleyball, and football programs.
• Ensure HG-specific student records, scholarships, enrollment-related requirements, and reporting are properly monitored.
• Consolidate relevant information from Valor-managed sports for HG reporting purposes.
• Coordinate with Valor Administration to prevent duplication of responsibilities and ensure clear accountability.

8. Administration of Non-Valor Sports

• Provide administrative support for badminton, chess, lawn tennis, swimming, table tennis, gymnastics, taekwondo, archery, athletics, and other HG sports disciplines.
• Coordinate directly with coaches, parent representatives, tournament organizers, and relevant sports partners.
• Maintain athlete records, tournament participation, accomplishments, schedules, documentation, and administrative requirements for these sports.

9. Equipment, Uniforms, and Logistics

• Coordinate approved uniform and equipment orders with suppliers.
• Maintain records of orders, deliveries, distribution, and pending requirements.
• Monitor sports equipment and inventory records when applicable.
• Assist with venue preparation and logistical requirements for sports activities and events.
• Coordinate supplier-related concerns and follow up on outstanding deliverables.

10. Incident Documentation and Reporting

• Maintain confidential records of reported sports-related incidents and concerns.
• Assist in collecting written statements, reports, and supporting documents when instructed by the Sports Program Manager.
• Escalate safeguarding, disciplinary, safety, and other sensitive matters promptly through established reporting procedures.
• Maintain confidentiality and proper handling of sensitive information.
• Support documentation and administrative follow-through without independently conducting disciplinary investigations or imposing sanctions.

11. Reports and Performance Monitoring

• Prepare weekly and monthly sports administrative accomplishment reports.
• Maintain updated records of student-athlete participation, tournament results, awards, and program milestones.
• Track pending administrative requirements, deadlines, and operational concerns.
• Assist the Sports Program Manager in preparing presentations, reports, program updates, and other department deliverables.
• Recommend improvements to administrative systems and workflows.

What's in it for you at AnchorEd?

We believe in taking care of our team members not just at work, but also in life, family, health, and growth. Here's what you can look forward to when you join us:

Growth & Stability

• Government-mandated benefits (SSS, PhilHealth, and Pag-IBIG) from Day 1
• Semestral and Christmas breaks on top of leave credits
• Vacation Leave and Sick Leave upon regularization
• Educational support and career development opportunities aligned with your role and growth path
• Company-issued laptop upon onboarding to support your day-to-day work, plus access to a subsidized Laptop Loan Program for team members who wish to purchase or upgrade their personal preferred unit, subject to company guidelines.
• HMO coverage upon regularization
  Choose between:
• Higher individual coverage, or
• Coverage for you plus one eligible dependent
  HMO benefits also include:
• Optical reimbursements
• Maternity cash assistance

Family-Centered Benefits

• Up to 100% Base Tuition Fee scholarship for enrolled children of team members
• Additional scholarship discounts for siblings, nephews, and nieces
• Paid Wedding Leave
• Maternity and Paternity Leave in accordance with Philippine labor laws

Learning & Development

• Opportunities for further studies with tuition support for approved programs related to your career path
• Leadership and professional development programs designed to help you grow personally and professionally

More Than Just Benefits

At AnchorEd, we value meaningful work, purpose-driven education, servant leadership, and a people-first culture where growth, faith, and excellence come together.

Join a team where your contribution matters — and where you can grow both professionally and personally.