AnchorEd - Executive Assistant

AnchorEd; Manila; On-site; PHP 500,000 - 800,000; Full time

Benefits offered by this job

SSS

PhilHealth

Pag-IBIG

Vacation Leave

Sick Leave

Educational support

Company laptop

HMO coverage

Tuition scholarships for dependents

Laptop loan program

Maternity/Paternity leave

Job summary

AnchorEd is seeking an Executive Assistant to the CEO in Manila to keep the Office of the CEO running smoothly. You will support the CEO and Chief of Staff, manage leadership reporting, and act as the primary contact for Executive Office requests; you will also protect the CEO's time and coordinate meetings and travel.

The role emphasizes administration, reporting discipline, and ensuring timely, complete submissions.

Responsibilities

• 3.1 CEO support: handle ad hoc CEO requests, draft replies, manage calendar and travel, acting as gatekeeper.
• 3.2 Meetings, minutes and action points: set up meetings, circulate agendas, take minutes, track actions.
• 3.3 Reports from the brands: maintain brand report calendar, collect and consolidate submissions, log punctuality, support weekly scorecards.
• 3.4 Board, investor and partner materials: assist in preparing materials to timetable.
• 3.5 Consultant interface: schedule sessions and circulate action items.
• 3.6 Administrative support for other leaders: calendar, travel, forms and expenses.
• 3.7 Tracking and documentation: log requests and actions, build SOPs and dashboards.
• 3.8 AI integration: use AI tools to automate tasks, transcribe meetings, draft content, research and synthesize data.
• 3.9 Other Executive Office requests and concerns: log, acknowledge, route to owners, escalate when needed, report weekly.

Job description

The Executive Assistant to the CEO keeps the Office of the CEO running smoothly. The role supports the CEO and the Chief of Staff, handles administrative tasks for the company's other leaders, manages reporting from every brand, and is the first point of contact for other requests and concerns raised to the Executive Office. It protects the CEO's time, keeps leadership meetings and reports on timetable, and uses AI tools to automate routine work.The role focuses on requests, administrative support and reporting discipline; special projects sit outside its scope. Brand owners own their reports and scorecard figures, and the Executive Assistant makes sure these arrive on time, complete and in the agreed format.

Key Responsibilities:

3.1 CEO support. Take the CEO's ad hoc requests and close them by the agreed date. Draft replies, correspondence and communications, presentations and reports. Prepare pre-reads and talking points for the CEO's meetings. Manage the CEO's calendar and travel against the priorities set by the Chief of Staff, and act as gatekeeper and liaison so the CEO's time goes to high-leverage work.

3.2 Meetings, minutes and action points. Set up ManCom, the weekly scorecard meetings, the leadership gathering and the retreat. Book the time, venue or Zoom, and attendees; circulate agendas and pre-reads on the timetable the Chief of Staff sets; and handle logistics on the day. Take minutes of these meetings in the agreed format and circulate them within 1 working day. Track every action point with a named owner and due date, send reminders before due dates, and report open and overdue action points before the next meeting.

3.3 Reports from the brands.

• Keep a report calendar for each brand (owner, due date, format) and send reminders ahead of due dates.
• Collect and consolidate submissions, and chase late or missing ones: the owner first, then the Chief of Staff.
• Log what arrived on time, late or not at all.
• Help each brand's owners complete their weekly scorecard entries before the check-in.
• Prepare the brand sections of ManCom packs and the monthly business review.

3.4 Board, investor and partner materials. Support the Chief of Staff in preparing board, investor and partner materials to the agreed timetable.

3.5 Consultant interface. Schedule the Consultant's sessions and capture and circulate their action items.

3.6 Administrative support for other leaders. Handle administrative tasks for the company's other leaders, such as calendar and meeting coordination, travel, forms and expenses.

3.7 Tracking and documentation. Track Executive Office requests, meeting action items and report submissions from start to close in the team's work tool, so nothing is dropped. Build and maintain the Executive Office's own documentation, SOPs and tracking dashboards for this role.

3.8 AI integration. Use AI tools (such as Claude, ChatGPT, Otter.ai and Zapier) to automate repetitive tasks, transcribe meetings and draft first versions of content. Use AI-assisted research and data synthesis to support CEO requests. Keep up with new AI productivity tools and recommend ones that improve Executive Office efficiency.

3.9 Other Executive Office requests and concerns. Act as the first point of contact for other requests and concerns raised to the Executive Office by leaders, staff, brands and external parties.

• Receive and log every request or concern, with who raised it, the date and the agreed due date.
• Acknowledge within 1 working day, and resolve it directly where it falls within this role.
• Route anything else to the right owner (the Chief of Staff, a team member or the relevant leader) and follow up until it is closed.
• Escalate sensitive, confidential or urgent concerns to the Chief of Staff the same day.
• Report open and overdue items to the Chief of Staff weekly.

Where a brand owner does not submit a report or scorecard entry on time after a reminder, the Executive Assistant escalates to the Chief of Staff; the Executive Assistant does not complete the report in the owner's place.

What's in it for you at AnchorEd?

We believe in taking care of our team members not just at work, but also in life, family, health, and growth. Here's what you can look forward to when you join us:

Growth & Stability

• Government-mandated benefits (SSS, PhilHealth, and Pag-IBIG) from Day 1
• Semestral and Christmas breaks on top of leave credits
• Vacation Leave and Sick Leave upon regularization
• Educational support and career development opportunities aligned with your role and growth path
• Company-issued laptop upon onboarding to support your day-to-day work, plus access to a subsidized Laptop Loan Program for team members who wish to purchase or upgrade their personal preferred unit, subject to company guidelines.
• HMO coverage upon regularization
  Choose between:
• Higher individual coverage, or
• Coverage for you plus one eligible dependent
  HMO benefits also include:
• Optical reimbursements
• Maternity cash assistance

Family-Centered Benefits

• Up to 100% Base Tuition Fee scholarship for enrolled children of team members
• Additional scholarship discounts for siblings, nephews, and nieces
• Paid Wedding Leave
• Maternity and Paternity Leave in accordance with Philippine labor laws

Learning & Development

• Opportunities for further studies with tuition support for approved programs related to your career path
• Leadership and professional development programs designed to help you grow personally and professionally

More Than Just Benefits

At AnchorEd, we value meaningful work, purpose-driven education, servant leadership, and a people-first culture where growth, faith, and excellence come together.

Join a team where your contribution matters — and where you can grow both professionally and personally.