AnchorEd - Executive Coordinator

AnchorEd; Manila; Hybrid; PHP 300,000 - 600,000; Full time

Benefits offered by this job

HMO coverage

Educational support

Company-issued laptop

Laptop loan program

Vacation and sick leave

Philippine government-mandated social保

Job summary

AnchorEd is seeking an Executive Coordinator to produce accurate records of leadership meetings, track actions and commitments, and process survey data beyond CSAT and HappyFox. You will maintain minutes with clear decisions, owners, and deadlines, and circulate timely summaries.

The role focuses on records, tracking, and data quality, coordinating with the Chief of Staff and Strategy and Business Development Consultant, and supporting audit and documentation of the Scalable Operating System.

Responsibilities

• Attend and record leadership meetings (e.g., ManCom) over Zoom using recording and AI transcription.
• Write minutes in a standard format: header table, agenda sections, decisions, action table with owners and due dates, and verification points.
• Circulate full minutes within turnaround times.
• Maintain action tracker and commitment register; remind owners of due dates; produce weekly aging reports.
• Prepare ManCom agendas and pre-read packs 24–48 hours before meetings.
• Process survey data (excluding CSAT and HappyFox); clean, tabulate, flag anomalies, and summarize for monthly reviews.
• Check data quality across surveys, action trackers, and shared records.
• Assist with documenting the Scalable Operating System (Value Engines, Playbooks, SOPs, canvases, and scorecards) and assist audit work.
• Support the Chief of Staff and Strategy and Business Development Consultant with document preparation and data summaries.

Job description

The Executive Coordinator produces accurate, timely records of leadership meetings and keeps every action and commitment tracked to close. The role also processes survey data other than CSAT and HappyFox, runs data quality checks, and supports the documentation and audit of the Scalable Operating System. The role also assists the Chief of Staff and the Strategy and Business Development Consultant. It gives leadership one reliable record of what was decided, who owns what, and what the numbers say.

The role focuses on records, tracking and data quality. Action owners own their actions and survey owners own their surveys; the Executive Coordinator makes sure both are recorded, tracked and checked to standard.

Key Responsibilities:

3.1 Minutes. Attend and record ManCom and other leadership forums over Zoom, using the recording and AI transcription.

• Write minutes in the standard format: header table, numbered agenda sections, decisions, an action table with owner and due date, and points to verify before circulating.
• Send a same-day summary of decisions and deadlines.
• Circulate the full minutes within the agreed turnaround.

3.2 Actions and commitments. Keep every action and commitment tracked to close.

• Maintain the action tracker and the commitment register.
• Remind owners ahead of due dates.
• Produce a weekly aging report of overdue and at-risk actions.
• List open actions at the start of each ManCom.

3.3 Agendas and pre-reads. Prepare the ManCom agenda and pre-read pack 24 to 48 hours before each meeting.

3.4 Other survey data. Process every survey except CSAT and HappyFox, such as the HR survey and the leadership pulse.

• Clean and tabulate raw results: duplicates, blanks, wrong periods and inconsistent scales.
• Produce the final figures.
• Flag anomalies to survey owners.
• Supply survey summaries for the monthly business review.

3.5 Data quality. Check survey data, the action tracker, the commitment register and shared records for blanks, duplicates and wrong versions.

3.6 Scalable Operating System support. Assist with documenting the Scalable Operating System (Value Engines, Playbooks, SOPs, Team Canvases and scorecards) by preparing, formatting and organizing documents. Assist with audit work by gathering and tracking the evidence. The Process Management and AI-Enablement Manager (Jan) sets the review and audit standards.

3.7 Support to the Chief of Staff and the Strategy and Business Development Consultant. Assist the Chief of Staff and the Strategy and Business Development Consultant with their work.

• Prepare and format documents, decks and reports.
• Gather, clean and summarize data for their analysis.
• Track their requests and action items to close.
• Record and circulate notes from their working sessions.

Work Arrangement

Work location : Works from home

Working hours: Flexible hours, with Zoom participation required in ManCom, the Monday scorecard check-in and other scheduled meetings; set response time for requests

Access and security : Access limited to the folders the role needs; confidential minutes handled on a secure device

Check-ins : Short weekly 1:1 with the Chief of Staff; Friday summary of what was done, what is open and what is blocked

On-site days : In-person days arranged in advance for key events

What's in it for you at AnchorEd?

We believe in taking care of our team members not just at work, but also in life, family, health, and growth. Here's what you can look forward to when you join us:

Growth & Stability

• Government-mandated benefits (SSS, PhilHealth, and Pag-IBIG) from Day 1
• Semestral and Christmas breaks on top of leave credits
• Vacation Leave and Sick Leave upon regularization
• Educational support and career development opportunities aligned with your role and growth path
• Company-issued laptop upon onboarding to support your day-to-day work, plus access to a subsidized Laptop Loan Program for team members who wish to purchase or upgrade their personal preferred unit, subject to company guidelines.
• HMO coverage upon regularization
  Choose between:
• Higher individual coverage, or
• Coverage for you plus one eligible dependent
  HMO benefits also include:
• Optical reimbursements
• Maternity cash assistance

Family-Centered Benefits

• Up to 100% Base Tuition Fee scholarship for enrolled children of team members
• Additional scholarship discounts for siblings, nephews, and nieces
• Paid Wedding Leave
• Maternity and Paternity Leave in accordance with Philippine labor laws

Learning & Development

• Opportunities for further studies with tuition support for approved programs related to your career path
• Leadership and professional development programs designed to help you grow personally and professionally

More Than Just Benefits

At AnchorEd, we value meaningful work, purpose-driven education, servant leadership, and a people-first culture where growth, faith, and excellence come together.

Join a team where your contribution matters — and where you can grow both professionally and personally.