Global Executive Assistant | Calendar, Travel & Events

Deel; Philippines; Remote; PHP 500,000 - 900,000; Full time

Job summary

OffSec Services in Philippines is seeking an Executive Assistant to support leadership with calendar management, travel, events, and confidential administration. This remote-friendly role thrives in a global team and requires meticulous organization, proactive communication, and discretion across time zones.

You will coordinate meetings, arrange travel, draft invitations and notices, and support executives in day-to-day operations, ensuring smooth logistics and professional representation of the

Qualifications

• 3+ years of experience as an Executive Assistant or similar administrative role.
• Experience managing complex calendars across time zones.
• Experience coordinating internal and external meetings and events.
• Experience arranging international business travel including visas.
• Excellent written and spoken English for professional correspondence.
• Advanced proficiency in Google Workspace or Microsoft 365.

Responsibilities

• Calendar management: own calendars, resolve conflicts, protect focus time.
• Schedule and coordinate internal/external meetings and board sessions.
• Plan company events and manage venues, catering, and RSVPs.
• Plan and book end-to-end travel for executives and teams.
• Draft emails, invitations, and internal announcements; handle confidential information.

Skills

Calendar management

Organization and attention to detail

Event planning

Anticipation

Written communication

Professional presence

Problem solving

Discretion and integrity

Follow-through

Relationship building

Education

Bachelor's degree in business administration

Tools

Google Workspace

Microsoft 365

Job description

OffSec Services in Philippines is seeking an Executive Assistant to support leadership with calendar management, travel, events, and confidential administration. This remote-friendly role thrives in a global team and requires meticulous organization, proactive communication, and discretion across time zones.

You will coordinate meetings, arrange travel, draft invitations and notices, and support executives in day-to-day operations, ensuring smooth logistics and professional representation of the