Global Executive Assistant to VP & Senior Director

Rare; Philippines; Hybride; PHP 600 000 - 1 000 000; Plein temps

Résumé du poste

Rare is seeking an experienced Executive Assistant in the Philippines to provide high-level support to the VP and Senior Director. The role focuses on calendar management, travel arrangements, meeting preparation, and cross-team collaboration to enable smooth leadership operations.

The ideal candidate will demonstrate exceptional organization, discretion, and proactive problem-solving in a global, fast-paced environment, with strong English communication and proficiency in Microsoft 365 tools.

Qualifications

• Bachelor's degree or equivalent combined with professional experience.
• 3–5 years of executive-level administrative support in a fast-paced environment.
• Strong communication, discretion, and stakeholder management.

Responsabilités

• Manage VP and SD calendars across multiple time zones and priorities.
• Coordinate internal and external meetings, travel, and briefings with precision.
• Prepare briefing materials, agendas, and follow-up on action items.
• Draft executive communications and maintain confidential records securely.
• Support document management, timesheets, expense reports, and events.

Formation

Bachelor's degree

Outils

Microsoft 365

Microsoft Teams

SharePoint

Executive calendar tools

Description du poste

Rare is seeking an experienced Executive Assistant in the Philippines to provide high-level support to the VP and Senior Director. The role focuses on calendar management, travel arrangements, meeting preparation, and cross-team collaboration to enable smooth leadership operations.

The ideal candidate will demonstrate exceptional organization, discretion, and proactive problem-solving in a global, fast-paced environment, with strong English communication and proficiency in Microsoft 365 tools.