Senior Executive Assistant & Travel Coordinator

Active 8 Security Solutions Inc.; Makati; On-site; PHP 335,000 - 670,000; Full time

Job summary

Active 8 Security Solutions Inc. in Makati, Philippines, is seeking an Executive Assistant to provide organized, reliable administrative and personal support to the executive team.

The role involves multitasking, coordinating meetings, and handling a range of tasks to ensure smooth operations. The successful candidate will manage schedules, prepare documents, conduct basic research, and maintain confidentiality in all dealings, with strong communication skills and attention to detail.

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize in a fast-paced environment.
• High discretion when handling confidential or personal information.

Responsibilities

• Record detailed and accurate meeting minutes and action items.
• Follow up with stakeholders to track deliverables and deadlines.
• Write, format, and proofread administrative documents as needed.
• Book and organize meetings, manage invitations and schedules.
• Manage calendars for professional and personal commitments.
• Coordinate travel arrangements, including flights and accommodations.
• Run errands and assist with personal tasks as assigned.
• Maintain confidentiality and handle ad-hoc tasks as required.

Skills

Excellent organizational skills

Time management

Written and verbal communication

Microsoft Office Suite

Multitasking

Discretion with confidential info

Education

Education not specified

Tools

Microsoft Office Suite

Job description

Active 8 Security Solutions Inc. in Makati, Philippines, is seeking an Executive Assistant to provide organized, reliable administrative and personal support to the executive team.

The role involves multitasking, coordinating meetings, and handling a range of tasks to ensure smooth operations. The successful candidate will manage schedules, prepare documents, conduct basic research, and maintain confidentiality in all dealings, with strong communication skills and attention to detail.