Fleet Operations Supervisor

TGServices, Inc.; Quezon City; On-site; PHP 502,000 - 893,000; Full time

Job summary

TGServices, Inc. is seeking a Fleet Supervisor to oversee daily staff and driver performance, manage HR documentation, and ensure compliance with procedures and ISO standards.

The role includes coordinating schedules, training, and payroll-related tasks on-site in Metro Manila. The ideal candidate has a bachelor's degree in a related field and at least 3 years of supervisory experience in fleet/dispatching operations, with strong communication and reporting skills and proficiency in MS

Qualifications

• Must have excellent communication, presentation, and interpersonal skills.
• Strong communication and presentation/reporting skills.
• Proficiency in MS Office/Google applications and other relevant computer skills.

Responsibilities

• Oversee daily performance, grooming, hygiene, and service standards of staff and deployed drivers.
• Manage schedules, orientation, training, and mandatory procedures (e.g., APE, Drug Tests, swab/trade tests).
• Handle HR and administrative documentation, including NTEs, Disciplinary Actions, Exit Clearances, MRFs, payslips, IDs, and monthly DTR encoding for payroll.
• Maintain ISO compliance documentation, memo postings, and office supply management/replenishment.

Skills

Communication

Reporting

MS Office/Google apps

Education

Bachelor's degree in Engineering/Business Management

3+ years supervisory experience

Tools

MS Office/Google applications

Job description

JOB QUALIFICATIONS

1. Must have excellent communication, presentation, and interpersonal skills.

Education and Experience

• Bachelor's degree in Engineering, Business Management, or related field.
• At least 3 years of supervisory experience in Fleet/Dispatching Operations.

Competencies

• Strong communication and presentation/reporting skills.
• Ability to prepare accurate reports and recommendations.
• Proficiency in MS Office/Google applications and other relevant computer skills.

Qualities

• Professional, reliable, and detail-oriented.
• Team player with a positive and adaptable attitude.
• Organized and able to manage multiple tasks effectively.
• Licensed driver, can drive 4-wheel and/or motorcycle
• Willing to conduct fieldwork
• Willing to learn and continuously improve skills.

SCOPE OF WORK

1. On-site Supervision & HR Administration:

   • Oversee daily performance, grooming, hygiene, and service standards of staff and deployed drivers.
   • Manage schedules, orientation, training, and mandatory procedures (e.g., APE, Drug Tests, swab/trade tests).
   • Handle HR and administrative documentation, including NTEs, Disciplinary Actions, Exit Clearances, MRFs, payslips, IDs, and monthly DTR encoding for payroll.
   • Maintain ISO compliance documentation, memo postings, and office supply management/replenishment.

2. Operations & Management Reporting:

   • Report directly to the Fleet Management Head on fleet status, vehicle deployment, client/employee concerns, and incident/accident updates.
   • Maintain real-time operational updates via Viber/Operations group chats (attendance, daily activities, ESH).
   • Prepare and present updates during meetings.

3. Billing & Financial Oversight:

   • Prepare and submit client billing statements, resolve discrepancies, retrieve missing Vehicle Trip Tickets (VTTs), and assist with collections.
   • Manage and report on the revolving fund; track auto shop sales invoices for vehicle repair histories.

4. Client Management & Liaison:

   • Prepare deployment schedules and testing lists for drivers (onsite, swab tests, trade tests).
   • Serve as a point of contact for external communications and updates sent to clients.