Fleet Coordinator

Optimove Multiservices Corp.; Pagbilao; On-site; PHP 360,000 - 480,000; Full time

Job summary

Optimove Multiservices Corp. is looking for a Fleet Coordinator to support the Fleet Supervisor in daily operations, coordinating vehicle utilization, maintenance, compliance, and transport performance.

The role emphasizes execution, monitoring, data analysis, and cross-functional coordination to ensure the fleet operates efficiently, safely, and cost-effectively. Responsibilities include monitoring operations, coordinating with maintenance teams and external providers, and ensuring compliance

Qualifications

• Bachelor’s degree in Logistics, Transportation, Engineering, Business Administration, or related field (preferred).
• At least 2–3 year experience in fleet operations, transport coordination, or logistics.
• Exposure to fleet utilization, maintenance coordination, and transport compliance is an advantage.

Responsibilities

• Monitor and coordinate daily company-owned fleet operations, optimize fleet utilization and availability, support routing strategies, and provide operational guidance to delivery crews and drivers.
• Schedule, monitor, and track preventive maintenance and repairs, coordinate with maintenance teams and service providers, and maintain updated maintenance records and truck portfolios.
• Manage relationships with third-party truckers and transport providers, ensuring compliance with contractual obligations, performance standards, and operational requirements.
• Ensure compliance with transportation regulations, implement and monitor safety protocols, and report incidents, non-compliance, and safety concerns for corrective action.
• Monitor fleet and transport-related costs, analyze utilization, maintenance, fuel, and third-party transport data, and identify cost-saving opportunities and process improvements.
• Maintain accurate fleet operation records, prepare performance reports covering utilization, costs, incidents, and accidents, and support the consolidation of weekly and monthly transport reports.
• Coordinate with warehouse, customer service, delivery teams, and external providers to ensure seamless operations, serve as a key point of contact for fleet concerns, and perform other duties and special projects assigned by management.

Skills

Fleet coordination

Data analysis

Cross-functional coordination

Education

Bachelor’s degree in Logistics, Transportation, Engineering, Business Administration, or related field

Job description

The Fleet Coordinator supports the Fleet Supervisor in managing daily fleet operations by coordinating vehicle utilization, maintenance, compliance, and transport performance. The role focuses on execution, monitoring, data analysis, and cross functional coordination to ensure the company owned and third party fleet operates efficiently, safely, and cost effectively.

Duties and Responsibilities

• Monitor and coordinate daily company-owned fleet operations, optimize fleet utilization and availability, support routing strategies, and provide operational guidance to delivery crews and drivers.
• Schedule, monitor, and track preventive maintenance and repairs, coordinate with maintenance teams and service providers, and maintain updated maintenance records and truck portfolios.
• Manage relationships with third-party truckers and transport providers, ensuring compliance with contractual obligations, performance standards, and operational requirements.
• Ensure compliance with transportation regulations, implement and monitor safety protocols, and report incidents, non-compliance, and safety concerns for corrective action.
• Monitor fleet and transport-related costs, analyze utilization, maintenance, fuel, and third-party transport data, and identify cost-saving opportunities and process improvements.
• Maintain accurate fleet operation records, prepare performance reports covering utilization, costs, incidents, and accidents, and support the consolidation of weekly and monthly transport reports.
• Coordinate with warehouse, customer service, delivery teams, and external providers to ensure seamless operations, serve as a key point of contact for fleet concerns, and perform other duties and special projects assigned by management.

Minimum Qualifications

• Bachelor’s degree in Logistics, Transportation, Engineering, Business Administration, or a related field (preferred).
• At least 2–3 year experience in fleet operations, transport coordination, or logistics.
• Exposure to fleet utilization, maintenance coordination, and transport compliance is an advantage.