Rental Fleet Supervisor

YTO EXPRESS; Pasay; On-site; PHP 300,000 - 540,000; Full time

Job summary

YTO EXPRESS in Pasay, Philippines, seeks a Fleet Coordinator to supervise day-to-day management of rented and leased vehicles, coordinating with Operations on needs, availability, deployment, and replacements.

You will maintain a fleet masterlist, monitor contracts and documents, review charges, and prepare regular reports on availability, utilization, and expenses.

The role requires 2–3 years in fleet or logistics and a relevant degree; strong Excel and vendor coordination skills are essential.

Qualifications

• Bachelor's degree in logistics or related field.
• 2–3 years of fleet management or logistics experience.
• Strong Excel and reporting skills.

Responsibilities

• Coordinate with rental companies and service providers for vehicle reservations, extensions, replacements, and returns.
• Maintain a fleet masterlist with vehicle details, rental provider, contract period, branch, driver, status, and monthly cost.
• Monitor rental and lease agreements and track renewal or expiration dates.
• Ensure that all rented vehicles have valid registrations, insurance, permits, and required documents.
• Coordinate assignment and scheduling of rental vehicles based on operational needs.
• Prepare regular fleet reports covering availability, utilization, expenses, status, and maintenance.

Skills

Excel

Vendor coordination

Analytical skills

Education

Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Operations Management, Transportation Management, or a related field

Tools

Microsoft Office

Job description

About the role

Supervise the day-to-day management of rented and leased vehicles used for company operations. Monitor fleet requirements and coordinate with Operations regarding vehicle needs, availability, deployment, and replacement units.

Key responsibilities

• Coordinate with rental companies and service providers regarding vehicle reservations, releases, extensions, replacements, repairs, and returns
• Maintain an updated rental fleet masterlist, including vehicle details, rental provider, contract period, assigned branch, driver, status, and monthly rental cost
• Monitor rental and lease agreements to ensure contracts are properly documented and renewal or expiration dates are tracked
• Ensure that all rented vehicles have complete and valid registration, insurance, permits, and other required documents
• Coordinate the assignment and scheduling of rental vehicles based on operational requirements
• Monitor vehicle utilization, availability, mileage, and operational status to ensure efficient use of rental units
• Coordinate vehicle inspections upon release, turnover, transfer, and return of rental units
• Review rental invoices, billing statements, additional charges, penalties, repair charges, and other rental-related costs for accuracy
• Maintain complete records of rental agreements, vehicle inspections, maintenance, repairs, invoices, and other fleet-related documents
• Prepare regular reports covering fleet availability, utilization, rental expenses, vehicle status, contract expiration, maintenance, and operational performance

About you

• Bachelor's degree in Logistics, Supply Chain Management, Business Administration, Operations Management, Transportation Management, or a related field
• 2–3 years of experience in fleet management, rental/lease coordination, transportation, logistics, or related operations
• Proficient in Microsoft Office, particularly Excel, for fleet monitoring and reporting
• Strong organizational, analytical, negotiation, and problem-solving skills
• Good communication and vendor coordination skills
• Detail-oriented and capable of monitoring multiple vehicles, contracts, and schedules
• Able to review and validate invoices, rental charges, and supporting documents
• Willing to conduct field visits, vehicle inspections, and physical fleet verification when required