Fleet Management Assistant

UPSKILL MNL, INC.; Taguig; Hybrid; PHP 240,000 - 360,000; Full time

Job summary

UPSKILL MNL, INC. is seeking a detail-oriented Administrative Assistant to support our team across a wide range of tasks in a fast-paced environment. The role emphasizes organization, responsiveness, and proactive problem solving.

You will manage calendars, prepare documents, handle communications, coordinate meetings and travel, and maintain filing systems. A degree is preferred, with 2–3 years of related experience and strong MS Office / Google Workspace skills.

Qualifications

• Associates or Bachelor's degree in Business Administration or related field (preferred but not required).
• 2 to 3 years of experience in an administrative or office assistant role.
• Proficiency in Microsoft Office Suite; Google Workspace is a plus.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail with a high level of accuracy.
• Positive attitude, team player, and strong interpersonal skills.
• Fleet management experience is highly prioritized.

Responsibilities

• Provide day-to-day administrative support to department/team/executives
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare and edit documents, reports, and presentations
• Handle incoming calls, emails, and other correspondence
• Maintain and organize filing systems (electronic and paper-based)
• Assist in planning and coordinating meetings, events, and travel arrangements
• Order and maintain office supplies and inventory
• Perform other clerical duties as assigned to support smooth office operations

Skills

Attention to detail

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Team player

Fleet management

Education

Business Admin degree

Tools

Microsoft Office Suite

Google Workspace

Job description

About the role

We are seeking a detail-oriented and proactive Administrative Assistant to support our team with a wide range of administrative and office management tasks. The ideal candidate is organized, adaptable, and capable of juggling multiple responsibilities in a fast-paced environment.

Key responsibilities

• Provide day-to-day administrative support to department/team/executives

• Manage calendars, schedule meetings, and coordinate appointments

• Prepare and edit documents, reports, and presentations

• Handle incoming calls, emails, and other correspondence

• Maintain and organize filing systems (electronic and paper-based)

• Assist in planning and coordinating meetings, events, and travel arrangements

• Order and maintain office supplies and inventory

• Perform other clerical duties as assigned to support smooth office operations

About you

• Associates or Bachelor's degree in Business Administration or a related field (preferred but not required)

• 2 to 3 years of experience in an administrative or office assistant role

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Google Workspace is a plus

• Strong written and verbal communication skills

• Excellent organizational and time-management abilities

• Attention to detail with a high level of accuracy

• Positive attitude, team player, and strong interpersonal skills

• Fleet management experience is highly prioritized