Fixed Asset Associate

Juan D. Nepomuceno Sons, Inc.; Angeles; On-site; PHP 167,000 - 234,000; Full time

Job summary

Juan D. Nepomuceno Sons, Inc. seeks an Asset & Inventory Clerk to manage fixed assets, track stock, and support audits across locations. Ensure accurate tagging, record-keeping, and timely disposal processing.

The role involves daily asset handling, Excel-based reporting, and coordinating with the Procurement and Fixed Asset Manager to maintain orderly asset records.

Qualifications

• Bachelor’s degree in a related field as listed.
• Understanding of fixed asset management concepts and inventory practices.
• Ability to perform physical counts and asset tagging.

Responsibilities

• Inspects newly acquired capital assets upon delivery.
• Generates and tags assets; logs in Fixed Asset Registry.
• Logs daily receipt and issuance of maintenance supplies and inventories.
• Monitors stock movement forms and index ATRs for asset transfers.
• Assists monthly physical stock counts at sites.
• Participates in fixed asset audits and reconciliations.
• Prepares disposal documentation for retired assets.
• Maintains asset files and encodes monthly tracking summaries.
• Routes transfer approvals via DocuSign for e-signatures.
• Performs other admin duties as assigned by manager.

Skills

Fixed asset management

Inventory logging

Physical counting

Asset tagging

MS Excel

DocuSign workflows

Education

Bachelor's degree in Business Admin / Accounting / Technology / Commerce / Industrial Management / Office Admin

Tools

MS Excel

DocuSign

Job description

Insurance Health & Wellness

Parking Space

Responsibilities

• Inspects newly acquired capital assets (e.g., office equipment, air conditioning units, generator parts, mall furniture) upon delivery.
• Generates, prints, and physically affixes property asset tags/barcodes to newly acquired items across assigned corporate and site locations. custodian assignments, purchase dates, and property locations—into the MS Excel Fixed Asset Registry.

Inventory Control & Stock Movement Tracking:

• Logs daily receipt and issuance of site-level maintenance supplies, uniforms, tools, and office consumables.
• Monitors stock movement forms, Accountable Form Gate Passes, and Asset Transfer Requests (ATRs) for equipment moved between sites or departments.
• Assists site teams in performing monthly physical stock counts for store and maintenance inventories.

Asset Audit & Reconciliation Assistance:

• Participates in scheduled and spot physical count audits of fixed assets across shopping malls, commercial spaces, and head office units.
• Compares physical count results against general ledger inventory records, identifying and logging discrepancies, damages, or unrecorded asset movements.
• Assists in preparing documentation for retired, broken, or unserviceable assets scheduled for scrap sales or formal disposal.

Administrative, Document & Reporting Support:

• Maintains systematic digital and physical files for asset turnover receipts, equipment warranties, transfer slips, and disposal forms.
• Encodes and prepares monthly fixed asset tracking summaries, inventory status updates, and variance reports using MS Excel.
• Routes asset transfer approvals and audit documentation via DocuSign for electronic sign-offs.
• Performs other administrative duties assigned by the Procurement and Fixed Asset Manager.

Job Requirements

Education: Bachelor’s Degree in Business Administration, Accounting, Technology, Commerce, Industrial Management, Office Administration, or a related field.

• Knowledge: Sound understanding of basic fixed asset management concepts, inventory logging practices, physical counting procedures, and asset tagging protocols within commercial properties.