FIXED ASSET & ADMINISTRATIVE FINANCE LEAD

Kitchen Beauty Marketing Corporation; Marilao; On-site; PHP 400,000 - 700,000; Full time

Job summary

Kitchen Beauty Marketing Corporation is seeking an Asset Accountant to oversee fixed assets, ensure accurate recording, reconcile with the General Ledger, and monitor insurance and utility expenses. The role supports internal controls and process improvements across asset management and admin finance functions.

The candidate should have a 3–5 year background in accounting, fixed asset management, and ERP experience, with strong attention to detail and ability to work independently.

Qualifications

• Graduate degree in accounting, finance, or related business field.
• 3–5 years in accounting, AP, fixed asset management.
• Experience with ERP/accounting software preferred.
• Strong asset records knowledge and reconciliation.

Responsibilities

• Oversees fixed asset administration, monitoring and reconciliation.
• Maintains accurate fixed asset records, schedules, tagging, and documentation.
• Reconciles fixed asset records with General Ledger and tracks asset status.
• Maintains insurance records, coverage schedules and renewals.
• Coordinates policy renewals, billings, and insurance claims with providers.
• Monitors asset registration/renewal schedules for timely compliance.
• Reviews invoices for fixed assets, insurance, utilities, and admin expenses.
• Prepares monthly reconciliations and reports for fixed assets and expenses.
• Ensures compliance with accounting policies and internal controls.
• Collaborates with departments on asset/finance matters and process improvements.

Education

Bachelor's degree in Accounting/Finance/Accounting Technology/Business Administration

Finance degree preferred

Tools

ERP systems

Job description

About the role

Oversees the administration, monitoring, recording, and reconciliation of the Company's fixed assets. Ensures proper documentation, reconciliation, and recording of fixed asset and administrative finance transactions. Supports the implementation and maintenance of internal controls and process improvements related to asset management and administrative expenses. Monitors utility billings, recurring administrative expenses, and other assigned finance-related obligations.

Key responsibilities

• Maintain accurate fixed asset records, schedules, tagging, and documentation, including acquisitions, transfers, relocations, and disposals

• Reconcile fixed asset records with the General Ledger and monitor asset status, location, custodians, and physical verification

• Maintain updated insurance records, coverage schedules, premiums, and renewal dates for Company assets and properties

• Coordinate policy renewals, billings, documentation, and insurance claims with providers, brokers, and concerned departments

• Monitor registration and renewal schedules of Company assets to ensure timely compliance

• Monitor and verify recurring utility billings, ensuring accurate documentation and timely processing

• Review and process invoices for fixed assets, insurance, utilities, and administrative expenses

• Prepare monthly reconciliations, schedules, and reports for fixed assets and assigned administrative expenses

• Ensure compliance with accounting policies, procedures, internal controls, and documentation requirements

• Coordinate with departments on asset and administrative finance matters and support assigned finance projects and process improvements

About you

• Graduate of Accounting, Finance, Accounting Technology, Business Administration or other related business course

• At least 3-5 years of relevant experience in Accounting, Accounts Payable, Fixed Asset Management

• Finance degree is preferred

• Experience in an ERP/Accounting system is an advantage

• Strong understanding of fixed asset records and reconciliation

• Strong attention to detail and accuracy

• Ability to work independently and take ownership of assigned responsibilities