Asset Maintenance Officer

Cepat Kredit Financing Inc; Pasig; On-site; PHP 500,000 - 800,000; Full time

Job summary

Cepat Kredit Financing Inc. is seeking a dedicated asset management professional to oversee inspections, maintenance, and compliance of company assets. The role requires developing maintenance schedules, managing vendor relationships, and ensuring operational efficiency.

The ideal candidate should have a Bachelor’s degree in a relevant field and at least three years of related experience, demonstrating strong problem-solving skills and attention to detail. This is a full-time role based primarily in Pasig, Philippines, with possible site visits.

Qualifications

• At least 3 years of experience in asset management, facilities management, or maintenance roles.
• Strong knowledge of asset maintenance processes.
• Excellent problem-solving abilities.

Responsibilities

• Conduct regular inspections of company assets.
• Develop and implement a preventive maintenance schedule.
• Manage repair requests and oversee maintenance teams.

Skills

Asset maintenance processes

Problem-solving

Organizational skills

Safety regulations compliance

Vendor relationship management

Microsoft Office Suite

Asset management software

Education

Bachelors degree in Engineering, Business Administration, or Facilities Management

Tools

Computerized Maintenance Management Systems (CMMS)

Job description

Key Responsibilities

• Conduct regular inspections of company assets (vehicles, machinery, equipment, office facilities) to ensure they are in good working condition.
• Identify any issues or defects and recommend corrective actions or preventive measures.
• Keep detailed records of asset conditions, maintenance history, and required repairs.
• Develop and implement a preventive maintenance schedule for all assets based on manufacturer guidelines and company needs.
• Ensure that maintenance tasks are completed on time and that assets are serviced regularly to extend their lifespan and maintain operational efficiency.
• Coordinate with internal teams or external contractors to perform routine maintenance tasks, such as oil changes, part replacements, or system checks.
• Respond promptly to asset malfunctions or breakdowns, troubleshooting and diagnosing issues to determine the necessary repairs.
• Manage repair requests and oversee the work of maintenance teams or external contractors to ensure that repairs are completed efficiently and correctly.
• Ensure all repairs are documented and records updated in the asset management system.
• Ensure that all maintenance and repairs are performed in compliance with safety regulations, industry standards, and company policies.
• Conduct safety audits of assets to ensure they meet health and safety standards.
• Stay informed about regulatory changes and industry best practices to maintain asset compliance.
• Track and manage inventory of spare parts and maintenance supplies needed for the upkeep of company assets.
• Ensure all required parts and tools are available to minimize downtime during asset repairs or servicing.
• Maintain accurate records of asset inventory levels, usage, and restocking needs.
• Maintain a comprehensive asset maintenance log that includes details of inspections, repairs, and service history.
• Generate regular maintenance reports for senior management, outlining asset performance, maintenance costs, and any issues that need attention.
• Track asset warranties and service contracts to ensure timely renewals and compliance.
• Work closely with the finance department to manage the budget for asset maintenance and ensure cost‑effective practices.
• Collaborate with operations and logistics teams to ensure that asset downtime is minimized and that maintenance schedules align with operational needs.
• Assist in the asset lifecycle planning process by providing recommendations on asset replacement or upgrades based on maintenance history and performance.
• Coordinate with external maintenance service providers and vendors to perform specialized repairs or servicing that cannot be handled in-house.
• Manage contracts with maintenance service providers and ensure the company receives quality service at competitive rates.
• Evaluate vendor performance and ensure timely and effective completion of work.
• Other duties as assigned to support the ongoing asset management and maintenance efforts, including assisting with ad‑hoc tasks or supporting other departments.

Key Requirements

• Educational Requirement: Bachelors degree in Engineering, Business Administration, Facilities Management, or a related field. Certifications in maintenance management or asset management are a plus.
• Experience: At least 3 years of experience in asset management, facilities management, or maintenance roles.
• Strong knowledge of asset maintenance processes and equipment management.
• Excellent problem‑solving and troubleshooting abilities.
• Good organizational skills with the ability to track and manage multiple assets and maintenance schedules.
• Familiarity with safety regulations and compliance standards in asset maintenance.
• Ability to manage vendor relationships and negotiate contracts.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with asset management software or computerized maintenance management systems (CMMS).
• Knowledge of maintenance best practices and preventive maintenance techniques.

Job Competencies

• High attention to detail, with the ability to monitor and maintain assets across various departments.
• Strong decision‑making skills, particularly in emergency or breakdown situations.
• Ability to work well both independently and as part of a team.
• Excellent communication skills, particularly for reporting asset conditions and collaborating with various stakeholders.
• Proactive and flexible, with the ability to adapt to changing business and asset maintenance needs.

Working Conditions

• Full‑time position, primarily in an office or operational environment with frequent site visits for asset inspections or repairs.
• Occasional travel may be required to visit various asset locations or vendors.
• Some irregular working hours may be required depending on the asset's maintenance schedule or emergency repairs.